Name of School: Hai Sing Catholic School
Contract Period: From 01 Dec 2025 to 31 Dec 2026 (Base Period)
Option to Extend:one (1) year from 01 Jan 2027 to 31 Dec 2027.
working hour:
• Mondays to Fridays: 9:15am to 6:15pm, inclusive of 30min lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays
Job description:
• Answering and patching phone calls at the front counter in school General Office
• Ensuring timely and professional responses to all inquiries
• Manage and route school email timely and accurately 2.
Visitor Management:
• Attend to walk-in customers (parents, students, teachers and delivery personnel etc)
• Assist in day-to-day operations of general office duties including mailroom support and distribution
• Simple data record of received items, lost & found items, loan of uniform etc
• Filing, laminating of documents, coordinating courier services, and maintaining databases and records
• Ongoing managing, updating, supporting, and maintenance of SAT intranet portal 4.
Office Presentation:
• Ensure the reception area is clean, tidy, presentable, and stocked with necessary supplies required for both staffs and visitors 5.
Customer Service:
• Serve as the first and primary point of contact for all visitors to reception, addressing their needs and resolving issues as they arise in a calm and efficient manner.
6.
Functional Tasks:
• Serve as school's designated goods receipt officer
• Help coordinate, schedule, deconflict and manage appointments, calendar, and room scheduling to ensure smooth operations and utilization
• Ensure inventory accuracy, serviceability, availability at all times.
7.
Other Tasks:
• Support and handle ad-hoc duties & tasks assigned by School Leaders, Administration Manager, and Operations Manager when needed.
Requirements:
Qualifications Minimally 'N' Level with passes in both English and Mathematics.
Preferably Higher Nitec / Diploma in Business / Management / Hospitality or its equivalent.
Experience Minimum of 1 year of relevant experience as a receptionist and/or customer service agent Preferably candidates with experience working with youths and parents in an education institution setting.
Essential Skills
Administrative & office management skills
Communications skills
Computer & devices proficiency skills
Customer service skills
Mailroom support and distribution skills
Organizational skills
Professional and inclusive skills
Time management skills Candidate Profile
Ability to handle and support simple first-aid
Ability to handle diverse individuals calmly and tactfully
Confident in handling and dealing with any walk-in visitors
Good communication and interpersonal skills
Rational, pragmatic, logical, steadfast skills
Ability to react quickly, understand situations, think outside of box, deescalate quickly, calmly and effectively
Patience, caring, cheerful and good telephone etiquette