Responsibilities
Sales Operations & Support
Coordinate internal, external, and management sales meetings; minute-taking as needed and tracking of action items
Manage travel arrangements for the sales team
Support daily sales operations and team requirements
Oversee sales collateral inventory and ordering (e.g., brochures, product illustrations)
Process expense claims and sales documentation
Liaise with Operations for processing and translation
Maintain organized filing systems and data entry
Reporting & Performance Analysis
Prepare and deliver, regular (daily, weekly and monthly) management reports
Analyze sales performance and incentive structures; conduct scenario design and testing
Campaign & Process Optimization
Draft campaign papers with scenario planning and progress tracking
Identify and implement process improvements and automation opportunities
Document and optimize workflows to improve productivity and reduce redundancies
Events Management
Plan, co-ordinate and execute AIA IW events from venue sourcing and related logistics planning
Development of proposals and detailed plans to support the technical aspect for the events
Planning and executing with the events to increase positive rapports with Business Partners
Vendor Management
Conceptualize and prepare event proposals customized to individual event and to ensure that its within budget & cost
Ensure that all vendors quotations and event proposals are presented accurately & effectively within company’s compliance policy
Other additional duties as assigned by Head of Sales and Distribution
Requirements
Minimum 2 years of experience sales, admin and event support and related
At least Diploma holder / A Levels
Strong written and verbal communication skills; detail-oriented and self-driven
Excellent judgment, organizational, and time-management capabilities
Resourceful team player with a proactive, can-do attitude
Ability to build and maintain effective relationships across internal and external stakeholders
Adaptable and thrives in a dynamic, fast-paced environment
Willingness to learn and operate effectively in ambiguous situations
Independent and self-motivated, with a balance of creativity and execution
Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, MS Teams)
Advanced Excel skills is advantageous (e.g., formulas, pivot tables)
Basic accounting knowledge is a plus
Strong critical thinking and high attention to detail
Meticulous, efficient, and positive mindset
Able to handle dateline pressures and intense workload
Proficiency in Mandarin is required as the role involves liaising with Mandarin-speaking clients and handling Chinese documents
#J-18808-Ljbffr