6 Months Extendable Contract Accounts Executive (AP &GL) - ($3,500 to $4,000)
Perform 3 way match of vendor invoices, debit note & credit note against Purchase Order and Delivery Order.
Investigate differences if 3 way match fails.
Posting of vendor invoices into accounting system
Checking of external service engineer OT claims prior to submission to recruitment agency for invoice issuance to the Company
Generate AP aging report.
Reconcile of AP and subledger of GL.
Maintain records of vendor account and perform SOA reconciliation to ensure liabilities are fully taken up
Perform bi-monthly intercompany reconciliation (AR and AP) via excel file upload to Intercompany Reconciliation Tool
Check of employee expense claim ensuring adherence to expense policy and posting of expense claim
Preparation of monthly payment runs (GIRO, TT, netting, cheque) in accordance with the payment calendar and requesting for bank authorizers approval.
Review and update AP policy in accordance with the changes in Group Central Directive.
Checking of vendor account creation in accounting system (4 eye principle check)
Creation of customer account in accounting system
Perform various internal controls in accordance with Group & Company’s policy
Preparation and posting of recurring and adhoc journal entries
Posting of fixed assets depreciation and direct debit deduction from bank account.
Perform bank reconciliation and PO clearing account
Maintenance of Fixed Assets Register and perform physical fixed assets sighting and obtain confirmation from the HODs.
Preparation and updating of monthly Balance Sheet Reconciliation Schedules (including Fixed Assets Register) with understanding of the transactions in the schedule
Follow up on long outstanding transactions in the Balance Sheet Reconciliation Schedules
Preparation and submission of monthly cash flow forecast & liquidity report
Preparation of department expense (“COO”) report to HODs
Adhoc stock adjustments
Support with quarterly and year end preparation of group reporting package
Support project job costing including:
Creating & re-opening of jobs
Closing completed jobs at month end
Generating & posting of engineer’s timesheet
Updating maintenance jobs in service timesheet template
Generating job costing reports at month end
Preparing monthly maintenance report
Requirements:
Min Diploma Holder in Accountancy with min 3-5 years of relevant working experience
Proficient in MS Office
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