Accounts and Admin Assistant

5 day work week

Annual Wage Supplement (13th month bonus) included

About the role

We are seeking a diligent Accounts and Admin Assistant to join our team at ESFIRA PTE LTD.

In this full-time position, you will be responsible for performing a range of accounting and administrative duties to support the smooth running of our organization.

Key Responsibilities

1. Administrative Duties:

2. Support and handle day-to-day office administration and documentation related to accounts and general administration.
   
   

3. Maintain and update filing systems, records, and databases.
   
   
4. Manage stationery and office supply inventories.
   
   
5. Assist in scheduling meetings, appointments, and travel arrangements.
   
   

6. Prepare reports, memos, and basic correspondence as required.
   
   

7. Accounts & Logistics Support:

8. Coordinate and arrange shipments (local and international) with procurement team and courier companies.
   
   

9. Track and follow up on delivery schedules to ensure timely dispatch and arrival.
   
   
10. Liaise with needful parties on shipping arrangements and requirements.
    
    

11. Handle documentation for export/import permits if applicable.
    
    

12. Communication & Coordination:

13. Act as a liaison between internal departments and external partners.
    
    

14. Update customers and internal teams on shipment statuses and potential delays.
    
    

15. Respond to administrative and logistics inquiries in a timely and professional manner.
    
    

16. Other Duties:

17. Support other departments during peak periods or as assigned by management.
    
    

18. Ensure adherence to company policies and procedures.
    
    

Requirements

• Diploma in Accounting, Business Admin or related fields
• 1- 2 years of experience in a similar accounts or administrative role (entry level may be accepted)
• Proficiency with accounting software and Microsoft Office suite
• Excellent attention to detail and the ability to maintain accurate financial records
• Strong communication and interpersonal skills to liaise with colleagues and stakeholders
• Flexibility to handle a variety of tasks and adapt to changing priorities