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Urgent! Admin (1 Year Contract Renewable) Job Opening In North West Community Development Council – Now Hiring Alphaeus Pte Ltd
Job Responsibilities
Administrative Duties
a.
Perform administrative duties of data entry, e-filing and data maintenance into the authorized and designated template, systems and websites timely
b.
Organized, schedule, book meetings for financial matters, particularly budget and expenditure
c.
Coordinate with various departments such as Project Managers, Operation Managers, Vendors and stakeholders to support management in developing the detailed accurate and updated expenses vs budgets regularly (monthly/ quarterly/ annually)
d.
Prepare documentations and reports
e.
Ensure proper update and filling of Budget and Expenditure information and reports in an organized and structured manner
f.
Budget Planning and Development
g.
Support to collaborate with Project Managers, Operation Managers, relevant Vendors and stakeholders to develop detailed project budgets Daily/ Monthly/ Quarterly
h.
Align budget planning with the scope, timeline and deliverables of the project
Financial Monitoring and Reporting
i.
Update the relevant systems/spreadsheets daily/ weekly/ monthly to capture the budget and expenses timely and accurately
j.
Track actual project expenses versus budgeted amounts monthly/ quarterly and yearly
k.
Perform Data Analytics on the financial data and generate reports on expenses versus budget planned regularly for management
l.
Ability to identify variances on expenses, budget utilization vs budget forecast.
Work with stakeholders to establish legitimate reasons of budget variances and update line manager accordingly.
m.
Prepare periodic financial reports including variances on expenditure and budget utilization
n.
Work with stakeholders to ensure timely goods receipt and payment to vendors to complete the payment cycle within the financial year
o.
Collect Goods Receipt and payment documents, PO, Certificate of Completion proof from stakeholders (e.g. PM, HR POC, etc)
p.
File the Payment Receipts, Good Receipts and Certificate of Completion (COC) into the team website in an orderly and timely manner
Communication
q.
Handle queries and manage all form of correspondences with stakeholders, being the Point of Contact team, for all budget-related information with project teams and stakeholders (internal and external)
r.
Support management by organizing meetings with project Point of Contact to review financial performance regularly in order to produce accurate and up to date budget plan and expenditure reports
s.
Communicate budget updates, differences or financial risks to stakeholders in a clear and timely manner
SKILLSETS REQUIRED
a.
Proficient in Microsoft Excel using formula such as VLOOKUP, INDEX/MATCH, Pivot Table and/or Macro Programming knowledge (optional).
b.
Proficient in Microsoft Office, such as creation of web pages, customization of Share point List and management of site permissions.
c.
Proficiency in Microsoft Office, Excel, Power Point for creation of dashboards and presentation purposes for management.
d.
Knowledge of Power BI or Tableau and Qlik Sense (optional).
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Unlock Your Admin 1 Potential: Insight & Career Growth Guide
Real-time Admin 1 Jobs Trends in North West Community Development Council, Singapore (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Admin 1 in North West Community Development Council, Singapore using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 7628 jobs in Singapore and 1619 jobs in North West Community Development Council. This comprehensive analysis highlights market share and opportunities for professionals in Admin 1 roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! Alphaeus Pte Ltd is currently hiring and seeking a Admin (1 Year Contract Renewable) to join their team. Feel free to download the job details.
Wait no longer! Are you also interested in exploring similar jobs? Search now: Admin (1 Year Contract Renewable) Jobs North West Community Development Council.
An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Alphaeus Pte Ltd adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a Admin (1 Year Contract Renewable) Jobs Singapore varies, but the pay scale is rated "Standard" in North West Community Development Council. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for Admin (1 Year Contract Renewable) typically include Other General and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
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Before the Interview:To prepare for your Admin (1 Year Contract Renewable) interview at Alphaeus Pte Ltd, research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Alphaeus Pte Ltd's products or services and be prepared to discuss how you can contribute to their success.
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