The Administration Manager oversees and coordinates administrative functions in a construction company.
This role ensures smooth day-to-day operations by managing office procedures, compliance, HR records, procurement documentation, and support services.
Key Responsibilities:
Supervise and lead the administrative team to support construction operations efficiently.
Oversee office management, document control, and correspondence handling for construction projects.
Maintain accurate records including contracts, manpower deployment, work permits, and project documentation.
Ensure timely submission of statutory reports (e.g., MOM, BCA, IRAS) and company licenses.
Liaise with contractors, suppliers, and government agencies on administrative matters.
Manage project support logistics such as accommodation, transportation, and insurance for site workers.
Assist in HR functions such as payroll processing, leave management, and onboarding/offboarding of staff.
Implement and monitor office policies and procedures to ensure regulatory compliance.
Coordinate procurement documentation and invoice approvals for project-related purchases.
Track project timelines and provide administrative support for tender submissions.
Requirements:
Diploma or Degree in Business Administration, Construction Management, or related field.
Minimum 3–5 years of experience in construction-related administration.
Familiarity with Singapore regulations for construction industry (e.g., MOM, BCA, WSH).
Strong organizational and multitasking skills.
Proficiency in Microsoft Office, project management tools, and document control systems.
Excellent communication and interpersonal skills.
Preferred Skills:
Experience in handling foreign worker matters (work passes, levy, accommodation).
Knowledge of BCA and MOM regulatory submissions (e.g., CR01, CR07 license updates, WPOL).
Strong understanding of construction documentation such as shop drawings, contracts, and safety permits.
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