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Urgent! Admin and AR Executive Job Opening In North East Community Development Council – Now Hiring HELIOS DISTRIBUTION PTE LTD



Job description

Role Mission:
We are seeking a proactive and detail-oriented Admin and AR Executive (Team Lead) to manage the day-to-day operations of the order fulfillment and accounts receivable processes.

This role ensures that tasks are completed accurately, efficiently, and in compliance with company procedures.

As a team lead, you will provide guidance, support, and mentorship, while collaborating with cross-functional teams to drive operational excellence.

Job Responsibilities:
Team Leadership & Process Oversight:

  • Provide guidance, support, and mentorship to the team, ensuring timely and accurate task completion.

  • Identify and implement process improvements to enhance efficiency in billing, inventory, and payment workflows.

  • Assist in training and onboarding new team members to ensure consistency in operations.

Order Fulfilment & Billing Management:

  • Involve in the preparation and processing of invoices and delivery orders, ensuring accuracy and compliance with company policies.

  • Coordinate with the logistics department to ensure timely and accurate customer order fulfilment.

  • Verify and reconcile documents, invoices, and stock records for accuracy before submission or filing.

Accounts Receivable & Collections:

  • Ensure timely and accurate recording of payments in the system and assist with reconciling (knocking off) payments.

  • Monitor outstanding invoices, follow up on overdue payments, and support collections as needed.

  • Investigate and resolve billing discrepancies, working closely with internal teams and customers.

Inventory & Data Management:

  • Maintain and monitor inventory levels, ensuring accurate stock recording and tracking in the system.

  • Perform data entry and record-keeping, ensuring all information is updated and maintained correctly in relevant systems.

Reporting & Administrative Support:

  • Generate and provide reports on invoices, payments, and inventory levels, offering regular updates to management.

  • Assist with ad hoc tasks and cross-departmental support as required to ensure smooth operational flow.

Job Requirements:

  • Diploma/Degree in Accounting, Business Administration, Finance, or a related field.

  • 3+ years of experience in accounts receivable, order fulfilment, or administrative operations, with at least 1 year in a supervisory/lead role.

  • Proficiency in accounting software and ERP systems.

  • Strong attention to detail, analytical, and problem-solving skills.

  • Excellent leadership, communication, and team management abilities.


Required Skill Profession

Other General



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    Unlock Your Admin and Potential: Insight & Career Growth Guide


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  • The Work Culture

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    • 2. Loyalty
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    • 6. Respect for human rights
    • 7. Obeying Singapore laws and regulations
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