Supervisory role
Supervise day-to-day operations of the staff members of the Admin and Operations team
Oversee the competency/professional development of the team
Admin/Finance
Oversee finance processes to ensure accuracy and in compliance with the Society's finance accounting SOP (RFPs for professional tuition, home events, festivities, food and household supplies, school pocket money and concession expenses, ad-hoc operational needs etc)
Review and suggest improvements to the administrative workflows and SOPs to ensure efficiency and quality of work deliervables.
IT/Data Protection
Maintain a PDPA-compliant environment by enforcing the Society's Information security and internal data protection policies in practice
Oversee the utilisation and operationalisation of the Home Management System to encourage high usership.
Oversee the asset inventory of IT equipment, software and other applications, and maintenance contracts.
Facilities
Maintain a safe and healthy work environment by enforcing the Society's Safety, Health and Environment Management Guidelines.
Handle facilities and equipment maintenance and manage job requests such as installation, repair, maintenance and enhancement of facilities and equipment.
Coordinate and manage repair and maintenance work assignments performed by technicians, vendors, and contractors.
Identify facilities problems and ensure that solutions are implemented effectively
Oversee and keep up to date Asset and Equipment lists of the home i.e. MSF and SCS asset lists.
Work with HOH together with COF Facilities team on renovation and renewal plans for
Requirements: