• Expertini Resume Scoring: Our Semantic Matching Algorithm evaluates your CV/Résumé before you apply for this job role.
Singapore Jobs Expertini

Admin Assistant (Front Desk & Operations) Job Opening In Singapore, Singapore – Now Hiring Counselling and Care Centre


Job description

Summary

We are seeking a capable and emotionally intelligent Admin Assistant to join our Centre.

This role combines front desk responsibilities with operational support, making it ideal for someone who thrives in a dynamic, client-facing environment.

As the first point of contact, this role is key in creating a calm, safe, and professionally managed reception experience and is well suited for individuals with excellent organisational skills, strong interpersonal communication, and a proactive, solutions-oriented mindset.

Working hours

  • Tuesday, Thursday, and Friday: 9.00 a.m. to 6.00 p.m.
  • Monday and Wednesday: 12.30pm to 8.30pm.

Key Responsibility Areas

Front Desk Duties

  • Greet clients and visitors with warmth and professionalism;
  • Manage daily front desk duties including phone and email enquiries, appointment scheduling, and client correspondence systemically on the CRM system;
  • Process fee payments;
  • Provide general administrative support;
  • Support the Clinical Director with routine report preparations.

Operational Duties

  • Oversee the cleanliness, presentation, and readiness of common areas;
  • Manage inventory and place orders for office;
  • Liaise with vendors to ensure timely resolution of maintenance and facility issues;
  • Support compliance with safety, access, and security protocols;
  • Provide basic AV system troubleshooting and liaise with vendors where necessary;
  • Coordinate catering and refreshments for internal events and meetings.

Ad-hoc Duties

  • Provide occasional support for internal events, meetings, including preparation of materials, setting up spaces etc.;
  • Assist with short-term administrative tasks such as data entry etc.;
  • Provide support to colleagues during absences or peak periods.

Experience

Minimum 2 years of experience in a reception, office coordination, or facilities support role (ideally within healthcare, wellbeing, or client-facing setting) is preferred.

Skills

  • Good computer literacy, including confidence with email systems, online calendars, spreadsheets, and CRM systems;
  • Good with MS Office;
  • Strong understanding of professional boundaries and the importance of confidentiality in a therapeutic setting.

Competencies

  • Excellent communicator with warmth, clarity, and respect, both verbally and in writing;
  • Able to manage multiple priorities while maintaining a high standard of detail and follow-through;
  • Anticipates needs, takes initiative, and resolves issues efficiently;
  • Genuinely invested in creating a welcoming, supportive experience for every individual;
  • Remains calm and capable in the face of change or unexpected challenges;
  • Ability to work onsite during agreed hours, with punctuality and consistency.

#J-18808-Ljbffr

Required Skill Profession

Operations & Business Administration


  • Job Details

Related Jobs

William Tan Organisation hiring Front desk +Admin Assistant Job in Singapore
William Tan Organisation
Singapore
FREEFLOW PRODUCTIONS PTE. LTD. hiring Front Desk Admin Job in Singapore
FREEFLOW PRODUCTIONS PTE. LTD.
Singapore
OTIS hiring Front Desk Admin Job in Kallang, Kallang, Singapore
OTIS
Kallang, Kallang, Singapore
RECRUITPEDIA PTE. LTD. hiring Front desk admin Job in Singapore
RECRUITPEDIA PTE. LTD.
Singapore
JOYOUS LEARNING ACADEMY PTE. LTD. hiring Admin Front desk Job in Singapore
JOYOUS LEARNING ACADEMY PTE. LTD.
Singapore
The Supreme HR Advisory Pte Ltd hiring Front Desk admin Job in North West Community Development Council, SG.03, Singapore
The Supreme HR Advisory Pte Ltd
North West Community Development Council, SG.03, Singapore
Freeflow Productions Pte Ltd hiring Front Desk Admin Job in Lavender, Lavender, Singapore
Freeflow Productions Pte Ltd
Lavender, Lavender, Singapore
Otis Elevator Company hiring Front Desk Admin Job in Kallang Avenue Aperia Tower, Singapore, Singapore
Otis Elevator Company
Kallang Avenue Aperia Tower, Singapore, Singapore
Otis Elevator Company hiring Front Desk Admin Job in Kallang Avenue Aperia Tower, , Singapore
Otis Elevator Company
Kallang Avenue Aperia Tower, , Singapore
RecruitPedia Pte Ltd hiring Receptionist/Front Desk Admin Job in Central Singapore Community Development Council, SG.01, Singapore
RecruitPedia Pte Ltd
Central Singapore Community Development Council, SG.01, Singapore
PERSOL hiring Front Desk Cum Admin Job in North East Community Development Council, SG.02, Singapore
PERSOL
North East Community Development Council, SG.02, Singapore
OOm Pte Ltd hiring Receptionist - Front Desk Admin Job in Central Singapore Community Development Council, SG.01, Singapore
OOm Pte Ltd
Central Singapore Community Development Council, SG.01, Singapore
RecruitPedia Pte Ltd hiring Front Desk/Office Admin Job in Central Singapore Community Development Council, SG.01, Singapore
RecruitPedia Pte Ltd
Central Singapore Community Development Council, SG.01, Singapore
KARPENKO GYMNASTICS ACADEMY PTE. LTD. hiring Admin & Front Desk Manager Job in Singapore
KARPENKO GYMNASTICS ACADEMY PTE. LTD.
Singapore
People Profilers Pte Ltd hiring Front Desk Admin Executive Job in Central Singapore Community Development Council, SG.01, Singapore
People Profilers Pte Ltd
Central Singapore Community Development Council, SG.01, Singapore
PERSOL hiring Front Desk Cum Admin Job in North West Community Development Council, SG.03, Singapore
PERSOL
North West Community Development Council, SG.03, Singapore
PERSOL hiring Front Desk Cum Admin Job in North East Community Development Council, SG.02, Singapore
PERSOL
North East Community Development Council, SG.02, Singapore
OOM PTE. LTD. hiring Receptionist - Front Desk Admin Job in Singapore
OOM PTE. LTD.
Singapore
ADVANTAGE PILATES CENTRE PTE. LTD. hiring Front Desk Operations Administrator Job in Singapore
ADVANTAGE PILATES CENTRE PTE. LTD.
Singapore
INDIGO & CO@SG LTD. hiring Front Desk and Admin Assistant/Executive Job in Singapore
INDIGO & CO@SG LTD.
Singapore
RecruitFirst Pte. Ltd hiring Front Desk Job in Central Singapore Community Development Council, SG.01, Singapore
RecruitFirst Pte. Ltd
Central Singapore Community Development Council, SG.01, Singapore
7-24 ENTERTAINMENT PTE. LTD. hiring Front desk Job in Singapore
7-24 ENTERTAINMENT PTE. LTD.
Singapore
THE COLLAR CLUB (PUNGGOL) PTE. LTD. hiring Front Desk Job in Singapore
THE COLLAR CLUB (PUNGGOL) PTE. LTD.
Singapore
STAFFKING PTE LTD hiring Front Desk Job in Central Singapore Community Development Council, SG.01, Singapore
STAFFKING PTE LTD
Central Singapore Community Development Council, SG.01, Singapore
New Century Healthcare Pte. Ltd. hiring Front Desk Job in North East Community Development Council, SG.02, Singapore
New Century Healthcare Pte. Ltd.
North East Community Development Council, SG.02, Singapore
PRO GOLF SG PTE LTD hiring Front Desk Job in Singapore
PRO GOLF SG PTE LTD
Singapore
TRANSCEND PHYSIOTHERAPY PRIVATE LIMITED hiring Front Desk Job in Central Singapore Community Development Council, SG.01, Singapore
TRANSCEND PHYSIOTHERAPY PRIVATE LIMITED
Central Singapore Community Development Council, SG.01, Singapore
Superpet Plastic hiring Front Desk Job in Tuas, Tuas, Singapore
Superpet Plastic
Tuas, Tuas, Singapore
MARVELS THERAPY PRIVATE LIMITED hiring Front Desk Job in Singapore
MARVELS THERAPY PRIVATE LIMITED
Singapore
Chun K Culture Pte Ltd hiring Front Desk Job in Central Singapore Community Development Council, SG.01, Singapore
Chun K Culture Pte Ltd
Central Singapore Community Development Council, SG.01, Singapore
STAFFKING PTE LTD hiring Front Desk Job in North East Community Development Council, SG.02, Singapore
STAFFKING PTE LTD
North East Community Development Council, SG.02, Singapore
Confidential hiring Front Desk Job in North East Community Development Council, SG.02, Singapore
Confidential
North East Community Development Council, SG.02, Singapore

Unlock Your Admin Assistant Potential: Insight & Career Growth Guide


Real-time Admin Assistant Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Admin Assistant in Singapore, Singapore, highlighting market share and opportunities for professionals in Admin Assistant roles.

27507 Jobs in Singapore
27507
22019 Jobs in Singapore
22019
Download Admin Assistant Jobs Trends in Singapore and Singapore

Are You Looking for Admin Assistant (Front Desk & Operations) Job?

Great news! is currently hiring and seeking a Admin Assistant (Front Desk & Operations) to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Counselling and Care Centre adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Singapore laws and regulations

What Is the Average Salary Range for Admin Assistant (Front Desk & Operations) Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Admin Assistant (Front Desk & Operations)?

Key qualifications for Admin Assistant (Front Desk & Operations) typically include Operations & Business Administration and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

How Can I Improve My Chances of Getting Hired for Admin Assistant (Front Desk & Operations)?

To improve your chances of getting hired for Admin Assistant (Front Desk & Operations), consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

Interview Tips for Admin Assistant (Front Desk & Operations) Job Success

Counselling and Care Centre interview tips for Admin Assistant (Front Desk & Operations)

Here are some tips to help you prepare for and ace your Admin Assistant (Front Desk & Operations) job interview:

Before the Interview:

Research: Learn about the Counselling and Care Centre's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Admin Assistant (Front Desk & Operations) interview at Counselling and Care Centre, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Counselling and Care Centre's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

How to Set Up Job Alerts for Admin Assistant (Front Desk & Operations) Positions

Setting up job alerts for Admin Assistant (Front Desk & Operations) is easy with Singapore Jobs Expertini. Simply visit our job alerts page here, enter your preferred job title and location, and choose how often you want to receive notifications. You'll get the latest job openings sent directly to your email for FREE!