Admin Assistant

JOB SUMMARY

To provide administrative support to the Assistant Director, Operations (Retail)

RESPONSIBILITIES & EXPECTATIONS

· Answer, screen, and direct phone calls and emails

· Update office documents such as policies, procedures, and supplier information

· Maintain a detailed tracking and filing system for all documents

· Handle procurement of office supplies (e.g., equipment, stationery)

· Submit applications for new services or renewals

· Create, match, and follow up on Purchase Requisitions (PRs) and Purchase Orders (POs)

· Process staff claims accurately and in a timely manner

· Prepare necessary documentation for financial distributions

· Manage stores inventory and oversee stock distribution

· Replenish office and outlet stocks as needed

· Visit outlets once a week for routine checks and coordination

· Prepare and record meeting minutes as required

· Perform any other tasks as and when assigned by Management

REQUIREMENTS

• Min GCE 'O' Levels / Diploma
• Good interpersonal skills
• Proficient in Microsoft Office
• Possess good initiative, responsible and meticulous
• Ability to work independently as well as in a team
• Willing to work in the West area