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Urgent! Admin Assistant Job Opening In Singapore, Singapore – Now Hiring Measurement & Verification Pte Ltd

Admin Assistant



Job description

Key ResponsibilitiesAdministrative Support

  • Handle data entry, filing, and document management.

  • Prepare letters, memos, meeting notes, and reports.

  • Maintain and update records, spreadsheets, and databases.

  • Ensure accurate data entry into service management systems (e.g., Infortec, Maximo, etc.).

  • Monitor service contracts and alert relevant teams ahead of expiry or renewal.

Service / Contract Coordination

  • Track service job schedules, contract dates, and renewal timelines.

  • Provide support for monthly invoicing and billing tasks.

Communication & Liaison

  • Answer incoming calls and emails, and relay messages to relevant parties.

  • Liaise with clients, vendors, or internal staff for scheduling and basic inquiries.

  • Assist in arranging meetings and site access when required.

Billing & Documentation

  • Prepare billing schedules and support accurate invoicing based on contract milestones or deliverables.

  • Reconcile billing discrepancies and liaise with the finance team for resolution.

  • Maintain proper documentation, including archiving and version control of all contract files and correspondence.

Documentation & Reporting

  • Track and report key service metrics (e.g., Revenue and Order Report, PM and CM Schedule).

  • Maintain records of service jobs, equipment, warranties, and spare parts.

  • Assist in invoice preparation and resolve billing discrepancies.

  • Ensure administrative procedures adhere to company policies and standards.

  • Contribute to continuous improvement of service workflows and processes.

Office Support

  • Manage office supplies, mail, and courier arrangements.

  • Assist with minor bookkeeping, claim forms, or expense tracking (if required).

  • Maintain both digital and physical document filing systems.

Qualifications & Skills

  • Minimum GCE 'O'/'A' Level, Nitec, Diploma, or equivalent.

  • Basic proficiency in Microsoft Office (Excel, Word, Outlook).

  • Strong written and verbal communication skills.

  • Detail-oriented with the ability to work independently.

  • Prior administrative experience (especially in facilities, contracts, or operations) is preferred but not mandatory.

Working Conditions

  • Office-based or located at client sites (if applicable).

  • Suitable for individuals seeking work-life balance or returning to the workforce.

Job Types: Full-time, Permanent

Pay: From $2,000.00 per month

Benefits:

  • Dental insurance
  • Health insurance
  • Parental leave

Work Location: In person


Required Skill Profession

Other General



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    Unlock Your Admin Assistant Potential: Insight & Career Growth Guide


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  • Are You Looking for Admin Assistant Job?

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    An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Measurement & Verification Pte Ltd adheres to the cultural norms as outlined by Expertini.

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