Admin Assistant

Company Description

is a 2x award-winning AI company based in Singapore.

We design AI solutions for the financial sector that can be deployed on-premise.

With in-house capabilities to craft cutting-edge models and novel NLP solutions, our mission is to push the boundaries of applied AI while maintaining operational excellence.

Check us out here:

GitHub (Give us a star )

Website

Hugging Face

Role Description

We are seeking a highly organized and resourceful Administrative Assistant to join our growing team at As part of our journey to revolutionize the financial sector with cutting-edge AI solutions, you will play a vital role in keeping our operations running smoothly behind the scenes.

This role offers a unique opportunity to contribute to a fast-paced, innovative environment where no two days are the same.

From managing payroll and office operations to planning events and coordinating travel, you will be the backbone that ensures our team can stay focused on building world-class AI products.

Your responsibilities will span across:

Operational Support

• Handle payroll processing and ensure timely and accurate payments.
  
  
• Prepare employment contracts and other HR-related paperwork (onboarding, renewals, amendments, record-keeping).
  
  
• Manage bill and utilities payments to keep the office running efficiently.
  
  
• Take on office management duties, ensuring a productive and welcoming workspace.
  
  

Logistics & Coordination

• Plan and organize company events, from team gatherings to client-facing functions.
  
  
• Coordinate staff travel arrangements, including flights, accommodations, and itineraries.
  
  
• Run errands and support day-to-day operational needs.
  
  

Ad-Hoc Support

• Assist with any other administrative or project-related tasks as required.
  
  
• Act as a dependable point of contact for ensuring smooth execution of company operations.
  
  

We are a team of innovators who value initiative, reliability, and the ability to get things done.

If you're excited by the challenge of supporting a growing company, juggling diverse responsibilities, and contributing to a team working on breakthrough AI technologies, this role is for you.

Requirements

We believe great talent comes in many forms, so we don't require formal academic qualifications.

What matters most to us is your sense of responsibility, organizational skills, and ability to adapt.

We're looking for individuals who possess the following:

Organizational Excellence

• Strong attention to detail and ability to manage multiple tasks efficiently.
  
  
• Proactive in identifying what needs to be done and getting it done.
  
  

Administrative Skills

• Experience in payroll management, bill payments, or basic finance administration.
  
  
• Familiarity with office management tasks and coordination of logistics.
  
  

People & Communication Skills

• Strong interpersonal skills with the ability to work closely with colleagues and vendors.
  
  
• Comfortable coordinating with team members and external partners.
  
  

Adaptability & Initiative

• Willingness to take on ad-hoc tasks and support the team wherever needed.
  
  
• A growth-oriented attitude with eagerness to learn and take on new responsibilities.
  
  

If you thrive in dynamic environments, enjoy solving practical challenges, and want to be part of an ambitious team building cutting-edge AI products, we'd love to hear from you.