Admin Assistant

Job Description The incumbent will be responsible for handling a number of specific duties involving general administrative matters.

The Admin & HR Manager will determine policies, provide supervision and guidance as needed, although the incumbent will be expected to function autonomously and take initiative.

DUTIES AND RESPONSIBILITIES:

Major Duties:

1.

Ensure the proper working condition of office equipment (photocopy, shredder and beverage machines) and notify suppliers when office equipment is not in working condition.

2.

Man the telephone system and perform receptionist duties.

Ensure telephone messages are taken and passed on in the absence of the called person.

Attend to visitors’ inquiries and receive office goods deliveries.

3.

Handle and process incoming and outgoing mails.

Incoming mail should be channeled as soon as possible, upon receipt for distribution to the respective department.

Outgoing mails to be recorded and postage applied before mailing out.

4.

Handle and process incoming and outgoing courier documents.

Ensure all incoming courier documents are channeled to the respective personnel as soon as possible.

5.

Order and maintain all office supplies (beverages, copy paper, envelope, pens and pencils, etc.)

6.

Issue of stationeries to office staffs upon request.

7.

General management of the building and ancillary equipments.

8.

Assist in the technical department

Other Duties:

1.

Any other tasks as and when assigned by the management.

Job Requirement Min 'O' Level