Senior Executive Assistant (Research Unit)
About the Role
Join the team and be part of a passionate team driving research excellence in primary healthcare.
We're looking for a proactive and organized Executive Assistant who enjoys multitasking, coordinating projects, and supporting research leaders in meaningful, impactful work.
Key Responsibilities
- Provide scheduling and secretarial support to the Director and Deputy Director, including managing calendars, processing claims, and coordinating travel arrangements.
- Oversee departmental administration – from purchases and asset tracking to meeting coordination, minute writing, and maintaining proper filing systems and shared drives.
- Support grant and funding administration, including purchase tracking, claim verification, and documentation.
- Assist in organizing research-related events such as Journal Clubs, Research Forums, Workshops, and Competitions.
- Provide secretariat support for initiatives like Research Attachments and Research Assistance applications.
- Generate reports and assist in data analysis for research KPIs and projects.
- Perform any other duties as assigned by the Director and team.
Requirements
- Diploma holder with strong administrative or research support experience, Fresh Graduate Welcome
- Proficient in Microsoft Excel (you'll be tested)
- Excellent written and verbal communication skills
- Meticulous, proactive, and enjoys supporting dynamic teams
- Experience in healthcare or research administration will be an advantage
Interested applicants, please submit your detailed resume in MS Word format and click the Apply Now button to sign on with us
We regret to inform you that only shortlisted candidates will be notified.
Applicants who do not possess the necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities
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JOBSTUDIO PTE LTD
EA License No: 10C4754
EA Personnel: Chew Hui Sin
EA Personnel Reg No: R