Admin Executive

Industry: Marine, Diving

Office Location: Boon Lay/Jurong – 6 mins drive from Pioneer MRT

Working Hours: 0930h – 1830h

Role: Full Time

Roles and Responsibilities

• Office Management

• Work closely with management team to execute daily office operations, ensuring smooth functioning of jobs

• Manage office supplies inventory and place orders when necessary

• Maintain office equipment and coordinate repairs or replacements as needed

• Communication

• Manage incoming and outgoing correspondence, including emails, phone calls, and mails and providing reminders to management

• Ensure effective communication within operations team and clients

• Documentation and Record Keeping

• Maintain accurate and up-to-date records for all diving jobs – service reports, doing up final diving reports

• Organize and manage both digital and physical documentation filing systems
• Preparing of diving reports, presentations, and documents as required by management or clients

• Work closely with management to prepare staff weekly allowance for payment processing

• Scheduling and Coordination

• Scheduling appointments, meetings, courses, diving medicals, and travel arrangements for management and staff

• Coordinate with clients, suppliers, and vendors to schedule services and deliveries

Job Requirements

• Proficient in Google Workspace, Microsoft Office Suite, WhatsApp Web
• Strong written and verbal communication skills, comfortable to interact with all levels of the organization
• Able to maintain confidentiality and handle sensitive information with professionalism
• Excellent planning and time management
• Detail-oriented and able to maintain accuracy in work
• Ability to multitask and prioritize daily workload
• Minimum GCE O levels or equivalent
• Business administration or related field would be an advantage