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Admin Executive (Social Services) Job Opening In Singapore, Singapore – Now Hiring Guide Dogs Singapore Limited


Job description

About Guide Dogs Singapore Ltd (GDS)

GDS is a leading non‑profit social service agency that serves the blind and visually impaired community in Singapore.

We are dedicated to enhancing their quality of life and integration into society.

Beyond providing highly trained guide dogs, we offer a comprehensive range of rehabilitation services, including training on orientation and mobility skills, daily living skills, and the use of assistive technology.

GDS is an accredited full member of the International Guide Dog Federation.

Role Overview

The Administrative Executive provides essential support to the General Manager and management team in administrative, finance, compliance, and operational matters.

This role is crucial in ensuring smooth daily operations and effective coordination across the organisation’s functions.

Key Responsibilities

1.

General Administration & Compliance

  • Assist the General Manager in administrative functions, including HR documentation, insurance, banking, grant applications, and compliance reporting.

  • Support external and internal audits and maintain proper documentation for regulatory submissions.

  • Act as the organisation’s Data Protection Officer (training will be provided).

2.

Finance & Accounting Support

  • Record and track expenses with supporting documents.

  • Prepare payment vouchers for monthly review and signing by Directors.

  • Ensure timely payments to suppliers, staff, and other parties.

  • Liaise with the outsourced accounting firm for monthly closing, bank reconciliations, and year‑end audit matters.

3.

Fundraising & Donor Administration

  • Support fundraising functions, including maintaining accurate donor and donation records.

  • Generate and issue donation receipts and reports.

4.

Inventory & Office Operations

  • Manage stock‑taking and movement records for merchandise and mobility aids.

  • Oversee office supplies, vendor liaison, and general upkeep of the office environment.

5.

Other Duties

  • Provide administrative support to the General Manager and occasionally to the Board of Directors.

  • Undertake any other reasonable ad hoc duties as assigned.

Qualifications & Requirements

  • Diploma or equivalent qualification, preferably in Business Administration, Accounting, or related discipline.

  • At least 2 years of relevant administrative experience (experience in a social service or non‑profit organisation will be an advantage).

  • Meticulous, organised, and able to handle multiple tasks independently.

  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and comfortable with data entry and records management.

  • Good interpersonal and communication skills, with a positive and collaborative attitude.

Why Join Us

  • Meaningful work supporting persons with vision impairment.

  • A dog‑friendly work environment.

  • A collegial and flexible work environment.

  • Opportunities for professional growth and learning.

  • Attractive basic salary, annual wage supplement and performance bonus.

  • 17 days of leave in a year, with an additional day for every year of employment up to 24 days.

Interested candidates may apply now or send in your CV to

Only Singaporean and Permanent Residents welcome to apply.

Only shortlisted candidates will be notified.

#J-18808-Ljbffr

Required Skill Profession

Communication & Pr


  • Job Details

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Are You Looking for Admin Executive (Social Services) Job?

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The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Guide Dogs Singapore Limited adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Singapore laws and regulations

What Is the Average Salary Range for Admin Executive (Social Services) Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Admin Executive (Social Services)?

Key qualifications for Admin Executive (Social Services) typically include Communication & Pr and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

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Interview Tips for Admin Executive (Social Services) Job Success

Guide Dogs Singapore Limited interview tips for Admin Executive (Social Services)

Here are some tips to help you prepare for and ace your Admin Executive (Social Services) job interview:

Before the Interview:

Research: Learn about the Guide Dogs Singapore Limited's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

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Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Admin Executive (Social Services) interview at Guide Dogs Singapore Limited, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Guide Dogs Singapore Limited's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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