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Urgent! Admin Support Executive Job Opening In Singapore, Singapore – Now Hiring Island Landscape And Nursery

Admin Support Executive



Job description

Key Responsibilities:

Administrative Coordination:

  • Assist in scheduling meetings, site visits, and project timelines.

  • Prepare agendas, take meeting minutes, and distribute relevant documents.

  • Coordinate with internal teams and external vendors or contractors as needed.

Documentation & Record-Keeping:

  • Maintain accurate and organized records of project documentation, contracts, permits, and correspondence.

  • Manage and file project-related documents systematically for easy retrieval.

Communication Support:

  • Serve as a point of contact for internal and external communications related to project activities.

  • Draft and send professional emails, memos, and reports.

Procurement & Purchase Support:

  • Assist in processing purchase orders and procurement requests for project materials and equipment.

  • Track deliveries and liaise with suppliers to ensure timely receipt of items.

Contract & Maintenance Oversight Support:

  • Support the management and renewal of maintenance contracts.

  • Assist in monitoring service schedules and maintaining records of service providers.

Financial Administration:

  • Assist with budget tracking, invoice processing, and expense documentation.

  • Prepare basic financial reports as needed.

General Support:

  • Provide administrative assistance to the project team to ensure project milestones are met efficiently.

  • Support the onboarding of new team members or vendors as required.

Qualifications:

  • Diploma or relevant qualification in Business Administration, Office Management, or related fields.

  • Prior experience in administrative support or office management is preferred.

  • Excellent organizational and time-management skills.

  • Strong communication skills, both written and verbal.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Ability to handle multiple tasks with attention to detail and professionalism.

Preferred Attributes:

  • Proactive, resourceful, and able to work independently.

  • Team-oriented with a positive attitude.

  • Knowledge of project management or landscape industry terminology is a plus.

  • Able to propose and digitalize processes is a plus.

  • No prior experience related to the role or career switch is also encouraged to apply.

  • Training and development opportunities will be provided.


Required Skill Profession

Other General



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    Unlock Your Admin Support Potential: Insight & Career Growth Guide


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