Admin/Accounts Executive

JOB DESCRIPTION

1. Job Costing

2. Close completed KPP production orders and generate job costing and material consumption reports.
   
   

3. Update finished goods inventory arriving from processing centre.
   
   

4. Generate and evaluate production costs, gains and losses, and perform month-end closing of data for subsidiary company's production.
   
   

5. Accounts Receivable (AR)

6. Perform full AR function, ensuring that all AR invoices are taken in, and issue AR credit notes.
   
   

7. Prepare weekly reports on sales.
   
   

8. Accounts Payable (AP)

9. Post accounting entries (credit notes, payment vouchers, goods receipts)

10. Handle accounts payable activities and issue cheque payments.
    
    
11. Monitor and compile AP invoices of related company's raw material purchases.
    
    
12. Prepare MES listing for GST reporting.
    
    

13. Generate supplier payment listing.
    
    

14. Bank & Cash Reconciliation

15. Maintain bank balance information, petty cash records.
    
    

16. Financial Reporting & Audit

17. Perform monthly inter-company transactions reconciliation.
    
    

18. Assist in the preparation of financial reports.
    
    

19. Assist in yearly audit and stock take.
    
    

20. Standard Operating Procedures

21. Assist in the review of operating procedures to ensure proper checks and controls.
    
    

22. Staff Expense Claims

23. Process expense claims-on-behalf.
    
    

24. Process data entry of employees' expense claims into the system at month-end.
    
    

25. Administrative

26. Answer phone calls.
    
    

27. Handle incoming mails and postage of outgoing mails.
    
    
28. Attend to clients and visitors and direct them to the appropriate staff.
    
    
29. Coordinate adhoc delivery of packages and documents with courier service provider.
    
    
30. Coordinate the pickup and delivery of documents and packages to and from designated locations with the Delivery Driver.
    
    
31. Administer issuance of medical chits.
    
    

JOB REQUIREMENTS

• Diploma / Bachelor degree majoring in Accountancy / Finance
• Proficient in MS Office applications.
  
  
• Knowledge of SAP B1 will be advantageous.
  
  
• Responsible, positive attitude and able to work independently.
  
  
• Self-starter with strong organizational skills.