Administrative Coordinator (Regional)
Downtown Tanjong Pagar, Central Region
Full Time | 5-Day Work Week
Why Join Us
- 13th Month Salary (AWS) + Discretionary Bonus
- Birthday Leave + 15 Days Annual Leave
- Medical Insurance + Dental Reimbursement
- Central location, 5-min walk from Tanjong Pagar MRT
- Exposure to HQ-level operations and regional coordination
About the Role
This role offers wide exposure but limited direct supervision.
Candidates must be highly self-driven, willing to figure things out, and comfortable working with ambiguity in a fast-paced environment.
Key Responsibilities
Office & Administration Support
- Manage office pantry and stationery supply, liaise with vendors for replenishment
- Assist with workspace maintenance, and seasonal decoration
- Manage guest arrangements including meeting room setup and refreshment service
- Handle inbound calls, courier deliveries, mail, and meeting logistics
- Support access control and visitor registration systems
HR & Events Coordination
- Schedule interviews and help with onboarding logistics (laptops, welcome kits, etc.)
- Maintain leave tracking, HR records, and basic payroll support documentation
- Coordinate staff activities, internal events, and training sessions
- Provide administrative assistance to internal HR projects and communication with HQ
Regional & Cross-Border Liaison
- Support HQ-led initiatives and documentation follow-ups across overseas offices
- Liaise with overseas colleagues and external vendors in both English and Mandarin
- Assist in project scheduling, updates, and follow-up tracking for regional admin tasks
- Ensure clear documentation and update of shared records and drives
Requirements:
- Candidates with 1–2 years of admin, HR, or coordination experience preferred
- Fresh graduates with strong self-learning ability and prior internship exposure may be considered
- Excellent communication skills in both English and Mandarin (spoken and written), to liaise with overseas Mandarin-speaking colleagues and local/international vendors.
- Comfortable navigating ambiguity and last-minute changes in a regional business environment