Administrator

We are seeking a dedicated and proactive Administrator to manage the operations of our Society.

The role is suited for individuals with a background in working within a firm providing Project Management, Architecture, Engineering, or Quantity Surveying services, who can contribute both administrative and technical expertise to support the Society's growth and activities.

Responsibilities

• Oversee the day-to-day administration and operations of the Society.
  
  
• Provide secretariat and logistical support to the Board and Committees.
  
  
• Ensure compliance with statutory requirements (e.g. Registry of Societies, auditors, banks, and relevant authorities).
  
  

• Assist the Council  in:

• Organising and managing Society events (annual dinners, golf tournaments, book launches, etc.)

• Updating and managing marketing content across the website and social media platforms
• Respond to member enquiries and facilitate information sharing.
  
  
• Manage membership matters, including database updates, processing applications and renewals, invoicing, and record-keeping.
  
  
• Provide administrative support to Council and Working Committees, including preparing meeting arrangements, minutes, and follow-ups.
  
  
• Ensure project reports and records are properly documented and accessible.
  
  
• Build and maintain strong relationships with internal and external stakeholders on secretariat matters.
  
  
• Take on any other tasks assigned by the Council.
  
  

Requirements:

• Diploma in Project Management, Architecture, Engineering, Quantity Surveying or a related discipline is preferred.
  
  
• Strong organizational and communication skills.
  
  
• Proficient in MS Office (Word, Excel, PowerPoint).
  
  
• Able to work independently with initiative, and support teamwork.