Assistant Company Secretary (Senior Level)

Job description

Through proprietary software and AI, along with a focus on customer delight, Sleek makes the back-office easy for micro SMEs.

We give Entrepreneurs time back to focus on what they love doing - growing their business and being with customers.

With a surging number of Entrepreneurs globally, we are innovating in a highly lucrative space.

We operate 3 business segments:

1. Corporate Secretary: Automating the company incorporation, secretarial, filing, Nominee Director, mailroom and immigration processes via custom online robots and SleekSign.  We are the market leaders in Singapore with ~5% market share of all new business incorporations
2. Accounting & Bookkeeping: Redefining what it means to do Accounting, Bookkeeping, Tax and Payroll thanks to our proprietary SleekBooks ledger, AI tools and exceptional customer service
3. FinTech payments: Overcoming a key challenge for Entrepreneurs by offering digital banking services to new businesses



Sleek launched in 2017 and now has around 15,000 customers across our offices in Singapore, Hong Kong, Australia and the UK.  We have around 500 staff with an intact startup mindset. 



We have recently raised Series B financing off the back of >70% compound annual growth in Revenue over the last 5 years.  Sleek has been recognised by The Financial Times, The Straits Times, Forbes and LinkedIn as one of the fastest growing companies in Asia.  



Backed by world-class investors, we are on track to be one of the few cash flow positive, tech-enabled unicorns based out of Singapore.

Requirements

We are looking for an amazingly well-rounded Assistant Company Secretary (Senior Level) to help quickly grow our business in Singapore.

You will be forward-thinking, with a desire to work in a progressive, tech-assisted environment.

Mission : You must be able to prioritise your tasks and work comfortably under pressure.

Outcomes:

• You will report to the Corpsec Manager or Co-Heads of Corpsec.
• You may be tasked to manage Junior Corpsec Executives and provide guidance and mentorship to them as part of your responsibilities as a Senior Corpsec executive.
• You will manage a portfolio of clients and be responsible for the quality of service deliveries of your work, timeliness, accurate billings, client relationship management, and achieving client satisfaction and retention.
  
  
• You will be comfortable and available for clients to speak with you in order to properly execute your duties.
• You will also be willing to be appointed as named secretary for clients in your portfolio.
• You must be able to plan your work effectively and efficiently, and provide deliverables in accordance with the scope of services and timelines.
  
  
• From the start of your engagement, you must be able to demonstrate expertise in Singapore regulatory framework and policies including but not limited to the Companies Act 1967, AML/CFT policies, and in relation to financial reporting matters as regulated by ACRA.
  
  You must also have sufficient knowledge on the regulatory requirements of various company set-ups in Singapore, mainly that of private limited companies.
• You are required to gain a comprehensive understanding of client operations, processes, and business objectives and utilise that knowledge on engagement.
• You will be available to provide effective guidance to your junior team members for any complex client requests in order for the team to resolve the issues in the best possible and appropriate manner.
• You will work closely with relevant stakeholders to achieve desired strategic outcomes including but not limited to highly knowledgeable team members, automation of processes, robust workflows, customer excellence, filing accuracies, meeting statutory compliance deadlines, and improving profit margins.
  
  
• At all times, you are to ensure that you and your team are carrying out tasks with efficiency, effectiveness and contributing to continuous improvements of processes and knowledge.
• You must adhere to the highest degree of professional standards and strict client confidentiality.

To do this, you will have: 

• Recognised degree/diploma in Business Administration / Corporate Services / Legal Studies or equivalent.
• Professionally certified with CGQP qualification and a member of CSIS is preferred.
• Should you be comfortable with being appointed as the named secretary for clients in their portfolio.
• Preferably more than 5 years experience in client facing and handling complex corporate secretarial matters including experience being RQI and named company secretary, and attending board of directors meetings.
• Proven track record of working in a fast paced and technology driven organisation.
• Good understanding of Singapore regulatory compliance.
• Hands-on experience with Google workspace and Microsoft applications.
• Resourceful and experience with various productivity software applicable to facilitate daily work
• Self-motivated, positive attitude, proactive, highly-organised and detail-oriented.
• Good interpersonal and communication skills.
• Able to adapt to VUCA way of thinking and contribute to process improvement efforts.
• Able to meet tight deadlines.
• Immediate availability is preferred.
  

Behavioural fit is also important at Sleek, and we will be looking for candidates that have a proven track record of embodying the below attributes in their recent roles:

Ownership: This shows reliability and helps build trust within the team.

We move fast and need to know that everyone will see things through to completion and proactively help to get things back on track when challenges arise.

Accountability is really important to us.

Humility: There is so much we don’t know.

Humility allows for open-mindedness to feedback and a willingness to learn from others.

It paves the way for collaboration and creates a positive work environment.

It is a key ingredient of self awareness and emotional intelligence.

Structured Thinking: Our business is complex with many layers (many services, many countries, many cultures).

Regardless of whether you’re more analytical or creative in nature, being able to show sound judgement is important to us.

It ensures solutions are pragmatic and balance the needs of the organisation, team and customers.

Data driven: We are a data rich business with ~15,000 small customers.  Each decision we make can impact many more people than we realise - so it’s critical that we use sound data to support our strategies and review the success of our initiatives.

Can have tough conversations in a positive way: It’s not a matter of if, but when difficult interpersonal situations arise.  Disagreement, conflict and disappointment are a given in a fast moving business where people care about their work.  People that proactively have tough conversations with kindness build empathy, trust and great working relationships. 

The interview process

The successful candidate will participate in the below interview stages.

We anticipate the process to last no more than 3 weeks from start to finish.

Whether the interviews are held over video call or in person will depend on your location and the role. 

Introductory Call & Career Overview

A 30-minute video call with a member of our HR team to discuss your application, explore your career background, and understand your expectations for the role.

Career deep dive 

A ~60 minute chat with the Hiring Manager.

They’ll discuss your last 1-2 roles to understand your experience in more detail.  

Behavioural fit assessment

A ~45 minute chat with a leadership team, where they will dive into some of your recent work situations to understand how you think and work.

Offer + reference interviews

We’ll make a non-binding offer verbally or over email, followed by a couple of short phone or video calls with references that you provide to us. 

+++++

Requirement for background screening

Please be aware that Sleek is a regulated entity and as such is required to perform different levels of background checks on staff depending on their role. 

This may include using external vendors to verify the below:

• Your education
• Any criminal history
• Any political exposure
• Any bankruptcy or adverse credit history

We will ask for your consent before conducting these checks.  Depending on your role at Sleek, an adverse result on one of these checks may prohibit you from passing probation.

By submitting a job application, you confirm that you have read and agree to our Data Privacy Statement for Candidates, found at sleek.com.

Benefits

Some other great things about working at Sleek…

Humility and kindness: Humility is a core attribute we hire for, which means we have a culture of not taking ourselves too seriously and being able to laugh.

Kindness is also incredibly important.

We are committed to creating and nurturing a diverse and inclusive environment. 

Flexibility: You’ll be able to work from home 3 days per week.If you need to start early or start late to cater to your family or other needs, we don’t mind, so long as you get your work done and proactively communicate.

You can also work fully remote from anywhere in the world for 1 month each year.

Financial benefits: We pay competitive market salaries and provide staff with generous paid time off and holiday schedules.

Additionally, you’ll be able to access our S$1,200 pa flexi benefits scheme for home office equipment or health and fitness expenditure.  Certain staff at Sleek are also eligible for our employee share ownership plan and can share in the upside of our stellar growth trajectory as we work toward listing on a prominent stock exchange in the Asia Pacific region.

Personal growth: You’ll get a lot of responsibility and autonomy at Sleek - we move at a fast pace so you’ll be making decisions, making mistakes and learning.

There’s also a range of internal and external facing training programmes we run.

We’re also at the forefront of utilising AI in our space and are developing a regional centre of AI excellence.

It is our intention that if you leave Sleek, you leave as a more well-rounded person and professional.

Sleek is also a proudly certified B Corp.

 Since we started our journey in 2017, we’ve been committed to building Sleek as a force for good.

In just over 5 years, we’ve joined a community of industry leaders like Patagonia, Ben & Jerry's, and P&G who are building an inclusive, equitable, and a regenerative economy.

We have planted over 29,271 trees to reforest our ecosystem and saved 7 tons of paper from landfills by processing over 1.4M pages through SleekSign.

We aim to be Carbon Neutral by 2030.

Required Skill Profession

Secretaries And Administrative Assistants