You will be responsible for overseeing training and staff administration functions, maintaining office and training facilities to ensure the work premises are well kept/ maintained, running efficiently and complying with the required regulations, procedures and processes.
Main Responsibilities include:
· Oversee maintenance and upgrades of training and office facilities to ensure smooth operations.
· Develop, implement, and enforce compliance with regulatory requirements and company policies, procedures, and guidelines.
· Provide administrative and logistical support, including management of office assets and inventory.
· Liaise with internal and external stakeholders and contractors to manage maintenance contracts, procurement of assets, facility renovations, and related services.
· Ensure accountability of office supplies, equipment, and assets through regular verification.
· Support staff and personnel matters, supervise office/training administration and facilities assistants, and conduct performance reviews where appropriate.
· Assist in managing administrative HR matters.
· Coordinate and monitor department and training budgets, including operating and capital expenditures and escalate issues to management as needed.
· Compile and submit reports, training statistics, and budget data on schedule.
Monitor training outcomes and ensure timely dissemination to stakeholders.
· Oversee applications and processing of training subsidies, funding, and sponsorship schemes for staff development.
· Coordinate and organize training programs and departmental events, including logistics, catering, venues, and materials.
· Manage external visits and follow-up actions.
· Review and improve training and administrative processes to drive efficiency and continuous improvement.
Possess a degree with at least 3-4 years of relevant working experience.
· Proactive, independent and strong drive for results
· Resourceful, hands-on and able to multi-task with strong planning, organisation and implementation skills
· Detailed and meticulous with attention to details
· Good communication and writing skills
· Able to interact with different levels of people and across different functions
· Able to work independently and as a team
· Proficient in MS Office Suite and keen to learn new skills and knowledge
Added advantage
· Knowledge of facilities management and general administration
· Familiar with procurement procedures, contract terms and conditions and managing vendors and suppliers