Overview
Location:
Pasir Panjang
Working Hours:
Mon–Fri, 8:30am–6:00pm
Salary:
$4,600
Start Date:
Immediate
Duration:
11-Months Contract
Job description
Responsible for the full spectrum of secretarial duties including schedule appointment/meetings, travel arrangements, oversee Directors’ daily schedule, including forward planning of their workload and diary management.
Assist with expense claims for Directors.
Solicit agenda items from relevant parties within the Divisions so as to prepare and distribute agenda and meeting materials prior to the meeting.
Partner team members to provide efficient operational support to the Divisions.
This includes maintaining an efficient filing system, booking of meeting rooms, raising payments, travel arrangements, budget coordination etc.
As the point-of-contact for new hires in assisting on-boarding logistical preparation as well as for outgoing staff for their exit clearance procedure.
Assist in providing support and logistics arrangement for events/programmes organised by the respective Division eg team building events.
Serve as secondary back-up to the secretary at CEO Office.
Cover duties for other Personal Assistants when required eg during their leave periods.
Assist in any ad-hoc duties as assigned.
Requirements
Related working experience with at least 4 years in office management and administrative support
Ability to organise and meet deadlines with minimal supervision
Discretion and trustworthiness, particulary the ability to maintain confidentiality of sensitive information whilst planning and executing diverse tasks at the same time without supervision
Flexibility and adaptability to a fast-paced environment.
Good oral and written communication skills
Knowledge of standard Microsoft Office software packages and the ability to learn company-specific software if required
Good team-player
Apply now
via MyCareersFuture.
Only shortlisted candidates will be contacted.
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Int Ref: MJ - JO 27220
MJ
BGC Group Pte Ltd (Outsourcing)
EA 05C3053
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