Overview
This role plays an essential part in supporting the Examinations Team, in the end-to-end planning and execution of semester and special term examinations.
The incumbent will work independently and collaboratively with Schools and students to ensure large-scale university examinations are conducted smoothly and efficiently.
The position also involves leading technology-enabled examination initiatives and supporting processes that contribute to academic assessment and graduation outcomes.
Key Responsibilities
Conduct of Examinations
- Support the planning and conduct of semester and special term examinations (written and digital) to ensure seamless execution.
- Schedule examinable courses to appropriate venues based on specific requirements and optimise hall capacity.
- Ensure sufficient invigilators are assigned and that examination venues are fully equipped with logistics.
- Engage stakeholders and provide guidance in resolving issues relating to examination timetabling, venue planning, and other related challenges.
- Manage special examination arrangements and provide timely support during examination sessions.
- Oversee the processing of medical certificates (MCs) submitted by students, ensuring accuracy and accessibility for Schools' Board of Examiners (BOE) meetings.
- Prepare data analysis and year-on-year comparisons to support future examination planning.
Stakeholder Engagement
- Respond promptly to stakeholder queries and provide effective solutions.
- Maintain proper documentation and logs for follow-up actions.
Administrative Support
- Provide support to the Team Lead and colleagues in examinations and other administrative functions as required.
Requirements
- Bachelor's degree from a recognised university.
- Minimum 3–5 years of supervisory experience, preferably within academic services or the tertiary education sector.
- Experience in examination planning and events management.
- Familiarity with data protection compliance and confidentiality principles.
- Knowledge of risk and contingency management.
- Proficient in IT applications; working knowledge of SQL will be an advantage.
- Strong analytical skills with keen attention to detail.
- Excellent oral and written communication skills; able to engage stakeholders at all levels.
- Strong organisational and planning skills, with the ability to multi-task and work well under pressure.
- Resilient, adaptable, and quick to learn new skills.
- Demonstrates integrity and upholds high ethical standards.
- A strong team player who can also work independently.
- Comfortable with taking up 9 months contract role from Oct June 2026
Interested Applicants, please send in your resume by applying below.
We regret to inform that only shortlisted applicants will be notified.
Mandy Tay R
RecruitFirst Pte Ltd EA License No.: 13C6342