Assistant Manager, Research Administration LKCMedicine

Job description

The Lee Kong Chian School of Medicine (LKCMedicine) trains doctors who put patients at the centre of their exemplary care.

The School, which offers both undergraduate and graduate programmes, is named after local philanthropist Tan Sri Dato Lee Kong Chian.

Established in 2010 by Nanyang Technological University, Singapore, in partnership with Imperial College London, LKCMedicine aims to be a model for innovative medical education and a centre for transformative research.

The School's primary clinical partner is the National Healthcare Group, a leader in public healthcare recognised for the quality of its medical expertise, facilities and teaching.

The School is transitioning to an NTU medical school ahead of the 2028 successful conclusion of the NTU-Imperial partnership to set up a Joint Medical School.

In August 2024, we welcomed our first intake of the NTU MBBS programme, that has been recently enhanced to include themes like precision medicine and Artificial Intelligence (AI) in healthcare, with an expanded scope in the medical humanities.

Graduates from the five-year undergraduate medical degree programme will have a strong understanding of the scientific basis of medicine, with an emphasis on technology, data science and the humanities.

The Research Achievements, Impact and Strategic Enhancement (RAISE) Office is established to develop strategies to enhance the research impact, visibility, and reputation of the school institutionally, nationally and internationally.

It sits within the ambit of the LKCMedicine Research Administration and Support Services Department under the Vice Dean of Research Office.

Reporting to the Head of RAISE, you will be part of a dynamic team at the vanguard of highlighting and reporting on the school's research impact and achievements.

You will also work with other departments including the School Faculty, Finance, Office of Innovation and Enterprise (OIE) and Office of Patient Engagement (OPEN).

Responsibilities:

Data Analytics

• Carry out computations to derive and deliver report on annualized grant income of the school every quarter to management.
  
  
• Carry out quarterly analysis on research grant expenditure, reimbursement claims received and the corresponding indirect research costs collected by the school
• Perform multi-level data analyses related to research grants, including external grant return ratios at the school, programme, and individual faculty levels
• Streamline and automate data collection and reporting processes where feasible to improve efficiency and minimise manual efforts
• Consolidate, clean, and harmonise data from various sources (e.g., internal databases, research systems) to ensure consistency and reliability across datasets
• Develop and maintain interactive dashboards and data visualisations (e.g., using Power BI, Tableau, or similar tools) to support performance monitoring across departments and research programmes
• Collaborate with internal stakeholders (e.g., IT, research systems teams) to strengthen data infrastructure and create tools that facilitate the tracking of research impact
• Evaluate and leverage platforms such as Altmetrics to capture non-traditional research impact metrics, including policy influence, societal engagement, and economic contributions etc

Management Reporting

• Work closely with research programme directors and relevant teams to consolidate and articulate key research achievements for reporting to School Management, the Governing Board, and Board of Trustees
• Track, collate and synthesize updates from faculty and the wider research community, including media coverage, publication highlights, awards, and other key milestones
• Assist in preparing the Dean's Management Report (quarterly) and the School's Annual Report and Publication, ensuring data accuracy and consistency
• Organise and support research programme meetings, including scheduling, preparing agendas, documenting minutes, and following up on action items

Management of Research Budget

• Assist with the annual budget exercise for Research, working with finance, faculty and research stakeholders to ensure accurate budget projections and attainment of budget marksmanship
• Assist with the governance and administration of internal research grants including start-up grants and strategic academic initiatives, and comprises post-award operations such as account creation, budget loading, monitoring, annual reporting to management and account closure

In addition, the selected candidate will undertake ad-hoc tasks where required.

Requirements:

• Any Bachelor Degree / Diploma
• Some background in data analytics / academic / healthcare industry would be preferred.
  
  
• More than 5 years of experience in data analytics, designing infographics, creating professional and attractive powerpoint slides for management.
  
  
• Skilled in developing dashboards and visual reports using Excel (Power Query, PivotTables), Power BI, or equivalent platforms to present complex data in a clear, actionable format
• Skilled in minutes taking and generating minutes in a short time frame
• Proficient in Microsoft Office especially MS Excel, MS Powerpoint
• Meticulous and good in designing dashboards, data visualizations, infographics
• Demonstrated ability to build and maintain relationships with diverse stakeholders
• Positive attitude, able to multi-task, and work under pressure and tight deadlines
• Resourceful, strong analytical and problem-solving skills and ability to develop new ideas and provide conceptual solutions
• Added advantage if candidate has some knowledge in Programming, R, Python, RPA or related languages

This is a 2 years contract appointment.

We regret to inform that only shortlisted candidates will be notified.

Required Skill Profession

Other General