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Assistant Manager/Senior Assistant Manager (Operations) Job Opening In Singapore, Singapore – Now Hiring NATIONAL UNIVERSITY OF SINGAPORE

Assistant Manager/Senior Assistant Manager (Operations)

Job description

Interested applicants are invited to apply directly at the
NUS Career Portal
Your application will be processed only if you apply via
NUS Career Portal
We regret that only shortlisted candidates will be notified.

Job Description
This is an research administrative and operational position within the Asia Centre for Health Security (ACHS).

The incumbent will be part of the team to support the core functions of the centre.

Their duties would include supporting research administration, conducting education and training programs, convening meetings, and secretariat functions.

Duties & Responsibilities
Research and Centre Administration
Support researchers to draft, review, negotiate and execute research agreements by working closely with researchers, collaborators and internal and external legal offices
Liaise and support the centre's leads and research staff to meet the centre's objectives
Provide administrative support and point of contact between faculty and researchers and NUS administrative departments to support the management of research projects
Administrative support for the running of the centre, including arranging meetings, liaising with third party providers and vendors
Support financial administration, processing of payment, procurement and budget tracking for centre expenses and donor funding
Tracking of assets and reporting deliverables to funder and donors
Education and Training and the Convening of Meetings and Roundtables
Support Centre Leads in arranging education and training activities of the centre, which may include event planning, liaising with vendors, creation of templates and forms, liaising with participants and logistics arrangements including venue, travel and room bookings
On the ground support for webinars, workshops, courses and training held in person and online
Collaboration & Partnership
Liaise and work closely with local, regional and international partners and collaborators, this includes providing support for policy roundtables and panel discussions and the building a network of experienced experts in health security
Provide secretariat support for the centre
Faculty Meetings, International Advisory Panel, including arranging meetings, preparation of slides, notes of meeting, communication and dissemination of information, and collation of reports
Work closely with other offices in the school, e.g. finance, HR, IT and GHO and university, e.g. OLA, ODPRT, CPO to take forward all administrative tasks, including discussion, collaboration and problem-solving on complex situations
Other duties assigned by the Director or Head, Operations
Qualifications
Applicants are expected to have at least a Bachelor degree from a recognised institution with at least five years of experience in an administrative position within the academic, research or healthcare sector
Strong administrative skills and experience in supporting projects such as convening meetings, organise training and workshops, service contracts, financial administration, or equivalent experience
Experience organising events, in-person and online is a requirement
Excellent written and oral communciation skills, with the ability to summarise content, prepare slides, reports and content
A good team player who is self-motivated, well organised and with the ability to work well under pressure and tight deadlines
Effective at problem-solving, able to take initiative to learn on the job and manage various responsibilities.

IT systems savy and proficient in Microsoft Office Applications
Knowledge of NUS processes and systems is an advantage
Strong interpersonal and negotiation skills, and ability to interact effectively with all levels of associates, including senior leadership
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