Location: Marina Bay
Working Hours: Mon–Fri, 8.30am–6.00pm
Salary: Up to $5,000/month (based on experience)
Duration: 3 months, convertible
About the Role
We are looking for a proactive and resourceful Associate / Senior Associate (Admin) to play a key role in keeping our office running smoothly and efficiently.
You will oversee facilities, security systems, and administrative operations that directly support business continuity and enhance employee engagement.
Key Responsibilities
Facilities Management (40%)
- Supervise and coordinate facilities upkeep to ensure a safe, clean, and functional workplace.
- Manage vendors and contractors for maintenance, renovations, and relocation projects.
- Liaise with building management on facilities matters, including access and power shutdowns.
- Provide first-level support for facilities issues (aircon, power trips, fittings, lighting, etc.).
Security Systems Management (30%)
- Manage door access, CCTV, and smart locker systems.
- Handle onboarding of new joiners (access rights, seating, lockers, and app registration).
- Coordinate with vendors and respond to any urgent security alerts (during or outside office hours).
Administrative Support (30%)
- Handle purchase orders, vendor invoices, courier services, and corporate stationery.
- Support travel bookings, insurance claims, hotel renewals, car scheduling, and gift arrangements.
- Maintain updated directories, manage delivery orders, and oversee driver schedules.
- Ensure smooth day-to-day office operations and staff support.
Requirements
- Minimum Diploma, with at least 2–3 years of office management and administration experience.
- Strong organizational and multitasking skills, with great attention to detail.
- Proactive and independent, yet a collaborative team player.
- Excellent communication skills (written and verbal).
Why Join Us?
- Prime office location at Marina Bay.
- Exposure to a wide range of facilities, admin, and vendor management functions.
- Opportunity to convert to a longer-term contract based on performance.
*Only shortlisted candidates will be notified.
Kiera Ong
Outsourcing team
RecruitFirst Pte Ltd (E.A.13C6342)