Responsibilities
- Provide comprehensive administrative support to function leads and team members, including managing calendars, travel arrangements, meeting coordination, and event planning.
- Assist with travel logistics such as booking flights and accommodations for overseas trips, and preparing presentation materials (e.g. PowerPoint slides) for international conferences and internal meetings.
- Handle administrative processes related to billing and vendor payment, ensuring timely and accurate documentation.
- Coordinate logistics for internal and external meetings, including room bookings, preparing meeting materials, arranging travel, setting up equipment, and organizing catering.
- Manage expense claims, including inputting reports, tracking receipts, and ensuring timely submission for monthly reimbursements.
- Take and distribute minutes of meetings as required.
- Support monthly board meetings by managing reminders, arranging meeting rooms, and setting up video conferencing facilities.
Requirements
- Diploma in Business or related discipline preferred.
- Minimum 5 to 8 years of experience providing executive-level support to senior leaders (Director level or above).
- Proficient in Microsoft Word, Excel, and PowerPoint.
- Self-motivated, proactive, and able to work independently.
- Highly organized with strong attention to detail.
- Able to maintain discretion and handle sensitive and confidential information.
- Strong analytical skills with the ability to manage complex legal and regulatory information.
- Excellent interpersonal and communication skills, with the ability to interact effectively with internal and external stakeholders.
- Strong time management skills and the ability to prioritize and manage multiple tasks efficiently.
Interested?
Please contact via
Whatsapp:
Telegram: @varicklee
We regret that only shortlisted candidates will be contacted
Varick Lee | R
RecruitFirst Pte Ltd | EA.
13C6342