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Urgent! Centre Executive Job Opening In Singapore, Singapore – Now Hiring E-Bridge Pre-School Pte Ltd

Centre Executive



Job description

Job Summary

  • Front office engagement of parents and visitors providing customer service and daily attendance of the child
  • Provide information and application process concerning vacancies, school fees and programs, including co-ordinating with statutory officers for application matters
  • Facilitate parents' application including calling parents up for enrolment concerning providing information and documents as well as planning for orientation sessions
  • Maintain accurate students' information concerning family information and fees
  • Conduct monthly finance processes along fee collection invoices, giro deduction listing monthly, fee status reconciliation on subsidies and follow up on discrepancies
  • Responsible for document safekeeping including children's information for proper control and retrieval
  • Responsible for the centre's procurement
  • Responsible for other administrative duties including storage of uniforms and stationaries.

  • Support centre's operational workflow

Main Roles & Responsibilities

1.

Centre Support

  • Meet and greet parents, students and visitors at the school
  • Provide proper information about school fees and programs
  • Handles queries from parents and provide necessary support
  • Process children attendance daily

2.

Administrative

Responsible for the all children and parent's information in the Student Management Systems, that will

include the following:

  • Children movements ranging from Enrolment, Withdrawal, Transfer, Change of program, Student Pass Application, Promotion of Children
  • Fee Subsidy Applications
  • Updating of School Fees
  • Update of Vacancies into the system
  • Maintaining centre documents including children's personal information files (for audit purpose)
  • Liaise with both external and internal stakeholders such as statutory board officers, to facilitate enrolment and subsidy/financial assistance application matters
  • Responsible for proper storage of stationery and uniforms
  • Perform front office general duties as may required

3.

Enrolment:

  • Administer the application of parent's application towards calling parents up for enrolment (in accordance to priority sequence) when a vacancy arises.

  • Follow up with parents on the documents and payment.

  • Planning of orientation sessions for parents and the children

4.

Finance and Procurement

  • Issuing of invoices for purchases of uniforms etc
  • Checking of monthly fee invoices
  • Creating of monthly giro deduction listing, updating of monthly payment
  • GSII monthly reconciliation
  • Adding the correct subsidies discount for each child
  • Follow-up on discrepancies for any over-payment or under-payment of subsidy as well as subsidies adjustments in CMS.

  • Petty cash handling
  • Purchase items from suppliers for capital expenditures, kitchen, stationery, events, etc Prepare Expenditure Requisition Forms and obtain price quotations from suppliers

Job Requirements

  • Minimum 3 GCE 'O' levels with at least B4 in English and credit in a second language.

  • At least 2 years experience in an administrative role.

  • Good interpersonal skills, able to relate to people from different culture and languages.

  • Good written and verbal communication skills.

  • Able to work independently, multi-task and adapt quickly in a fast-paced environment.

  • Able to handle confidential information with discretion and integrity.

  • Proficient in MSOffice Applications.

  • Only Singapore Citizens need apply.

Working Location: Northeast

We offer a competitive remuneration package plus benefits to the right candidate.

Suitably qualified applicants are invited to send your updated resume in PDF tous via APPLY button.

Please include a cover application letter and a detailed CV with current and expected salary, and copies of qualifications and testimonials.

On appointment, original copies must be provided for verification.


Required Skill Profession

Other General



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