Deputy Chief Development

Job description

Deputy Chief Development & Facilities Management Officer

The Deputy Chief Development & Facilities Management Officer (DFMO) will assist the Chief DFMO in the day-to-day operations of the Department.

He/She will be responsible for the strategic oversight and direction of the Projects, Renovation & Redecoration (RnR) and Contracts/Admin Divisions.

This role is instrumental in achieving the University's goals and objectives in alignment with the Campus Vibrancy Masterplan.

With his/her Civil and Structural engineering background, the candidate will play a key role in reviewing all matters pertaining to civil & structural works or concerns for the entire ODFM.

Responsibilities:

Projects Division Leadership

• Design & Development Oversight:

• Spearhead the review of design requirements for new buildings/facilities and redevelopment projects.
  
  

• Collaborate with stakeholders to define and refine design requirements.
  
  

• Authorize preliminary cost estimations for budget comparisons.
  
  

• Project Execution:

• Direct project management for new buildings/facilities and redevelopment initiatives.
  
  

• Supervise consultants to ensure compliance with design specifications.
  
  
• Define project timelines and milestones to ensure timely delivery.
  
  
• Oversee budget control and cash flow management.
  
  
• Lead the construction tender process and approve contract awards.
  
  
• Govern contractors to ensure adherence to procedures and safety standards.
  
  
• Mandate supervision by qualified personnel and supervisory staff.
  
  

• Report to senior management on the status and condition of facilities.
  
  

• Budget & Schedule Oversight:

• Monitor and update the overall development budget and project schedule.
  
  

• Partner with the Finance department to review and secure development budgets.
  
  
• Develop and present budgetary factsheets for accurate budget allocation.
  
  
• Strategize and plan master programs for development projects.
  
  
• Forecast and manage short-term and long-term cash flow.
  
  

• Report to senior management on budget and expenditure status for NTU-funded projects.
  
  

• Strategic Division Contributions:

• Foster collaborations and partnerships with external agencies.
  
  

• Oversee Workplace Safety and Health (WSH) inspection term contracts.
  
  
• Direct development planning and land use management.
  
  
• Lead the Campus Vibrancy Masterplan through infrastructure planning and implementation.
  
  

Renovation & Redecoration (RnR) Division Leadership

• RnR Strategy:

• Lead the assessment of renovation requirements for existing spaces and facilities.
  
  

• Engage with stakeholders to define and refine renovation needs.
  
  

• Review cost estimations for budget applications.
  
  

• RnR Execution:

• Oversee the management of renovation projects.
  
  

• Guide consultants to ensure renovation designs meet specifications.
  
  
• Establish and enforce timelines and milestones for project completion.
  
  
• Control budgets and manage cash flow for renovation projects.
  
  
• Direct the construction tender process and authorize contract awards.
  
  
• Supervise contractors to ensure compliance with procedures and safety standards.
  
  

• Mandate supervision by qualified personnel and supervisory staff.
  
  

• Strategic Division Contributions:

• Lead the Space Management Team overseeing optimization of common and ancillary space usage and land use.
  
  

• Administer various term contracts related to renovation works, furniture, and open-plan systems.
  
  
• Oversee term consultancy contracts including Architecture, Interior Design, Civil & Structural, Mechanical & Electrical, and Quantity Surveying.
  
  
• Manage the Building Resource Unit, including building and infrastructure records/plans, digitalization, and Gross Floor Area (GFA) management.
  
  

Contracts/Admin Division Leadership

• Central Support Leadership:

• Provide strategic support to all divisions within ODFM.
  
  

• Lead cost estimations for development and renovation projects.
  
  
• Direct the financial year budgeting exercise in coordination with OFIN.
  
  
• Standardize, review, and approve tender and contract documentation.
  
  
• Oversee procurement processes in alignment with NSS procedures.
  
  
• Ensure compliance with university policies, including legal, PDPA, and governance policies.
  
  
• Prepare and present reports for BOT, OAS, MOE, BCA, and NTU (Enterprise Risk Management).
  
  
• Manage the department's webpage and ensure effective communication.
  
  
• Oversee the asset disposal processes.
  
  

Requirements:

• A degree in Civil and Structural Engineering or related fields.
  
  Registration as a Professional Engineer will be an advantage.
  
  
• At least 20 years of management experience in the built environment including design consultancy, project management or relevant experience in the building & construction industry.
  
  
• Proven track record in managing construction projects with a minimum value of $50 million across various disciplines.
  
  
• Experience in managing and maintaining buildings and infrastructure spanning 500,000m², with an annual budget of $50 million to $60 million.
  
  
• Strong technical knowledge in civil and structural engineering.
  
  Alternatively, candidates with mechanical and electrical engineering backgrounds must demonstrate comprehensive knowledge of other engineering disciplines and architectural works.
  
  
• Deep understanding of related disciplines in the built environment, including environmental sustainability, architectural works, interior design, external works, roads and drainage, project/contract/safety management, cost estimation, and infrastructure and building maintenance.
  
  
• Experience with soft services management and compliance with regulatory requirements.
  
  
• Significant hands-on experience in addressing built environment issues and ensuring high-quality service delivery.
  
  
• Strong managerial, interpersonal, and organizational abilities.
  
  
• Proven ability to manage teams, deliver impactful presentations, and excel in communication.
  
  
• Demonstrated tenacity in tackling challenges and handling ambiguity.
  
  
• Ability to manage diverse viewpoints and achieve consensus through open discussions.
  
  

We regret that only shortlisted candidates will be notified.

Required Skill Profession

Other General