Document Controller

Key Responsibilities (Document Controller):

• Document Control & Management

• Establish, maintain, and manage a comprehensive document control system for all project documentation (drawings, technical submissions, correspondences, etc.).
  
  

• Ensure all technical submissions are properly prepared, submitted, tracked, and followed up until approval is obtained.
  
  
• Maintain accurate and up-to-date filing of project drawings in designated folders, ensuring proper version control.
  
  
• Save and organize site progress photos and ensure they are properly indexed for project reference.
  
  
• Maintain an auditable trail of all incoming and outgoing documents, including distribution to relevant stakeholders.
  
  

• Project & Team Support

• Assist Project Directors (PD), Project Managers (PM), and Engineers with document-related tasks and site coordination support.
  
  

• Work closely with the Quantity Surveyor (QS) to provide accurate site information to support billing to clients.
  
  
• Attend project meetings as required and prepare/distribute accurate minutes of meetings.
  
  
• Compile and prepare daily reports and progress updates for submission to all relevant parties.
  
  

• Procurement & Office Administration

• Liaise with the main office to ensure timely procurement of materials in line with approved technical submissions.
  
  

• Order and maintain office supplies and toiletries for the site office.
  
  

• Compliance & Ad Hoc Duties

• Ensure compliance with MOM/BCA documentation requirements and support project-related audits.
  
  

• Undertake any ad hoc duties assigned by superiors in support of project needs.
  
  

Requirements:

• Diploma in Business Administration, Engineering, or Construction-related fields.
  
  
• Priority given to candidates with construction-related experience.
  
  
• Prior experience in document control preferred.
  
  
• Proficient in Microsoft Office and familiar with document control systems and MOM/BCA processes.
  
  
• Able to handle stress and work in a fast-paced environment.
  
  
• Strong organizational skills, attention to detail, and ability to multitask independently.
  
  

Work Week: 5.5 Days