Urgent! Document Controller Job Opening In Singapore, Singapore – Now Hiring JLL
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.
We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Document Controller
About JLL –
We’re JLL.
We’re a professional services and investment management firm specializing in real estate.
As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions.
If you’re looking to step up your career, JLL is the perfect professional home.
With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives.
You’ll also make long-lasting professional connections and be inspired by the best.
We’re focused on opportunity and want to help you make the most of yours.
Achieve your ambitions - join us at JLL!
What this job involves
Broadly Document Controller will work together with Project Management team and works within the established Electronic Document Management System (EDMS) to ensure that project information is accurate, controlled, filed and registered for optimized tracking and retrieval.
The Document Controller is responsible for the following:
Collate and upload documents into centralized folder structures following set procedures
Check documents for accuracy of spelling and grammar.
Edit/correct documents as required
Ensuring that pre-established document control requirements (document layout and numbering system, how many and which signatures are required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
Expediting: creation, review, signature approval, and release of internally produced documents.
Enter data, receive, track, and control documents using the Electronic Document Management System to register documents and maintain databases.
Producing logs, transmittals, and other reports as required
Assisting users in capturing and locating electronic information.
Verifying retention requirements; arrange hard copies filing and long-term storage or handover documents at the time of closeout to Client rep
Review and update technical documents (e.g. manuals and workflows)
Ensure all documents and files have the appropriate document management version control protocols in place
Use as directed proprietary digital Document Management Systems
Notify personnel of updated document versions and how to access them
Work with all documents and records across various business lines, regions, countries and sectors
File all documents as digital records
Create document templates as requested for future use
Retrieve files as requested by key stakeholders and clients
Manage the flow of documentation within the organization
Maintain confidentiality around sensitive information and terms of agreement
Sound like you?
To apply you need to be:
Our successful Document Controller has…
Basic understanding of construction and engineering project documentation, drawings, etc.
Familiarity with project management would be viewed favourably
Knowledge and familiarity of Electronic Document Management Systems (EDMS)
Proficient typing and editing skills
Data organization skills
Attention to detail
Ability to engage and work effectively with all levels of stakeholders, including senior executives
Strong analytical background with attention to detail
Strong organization skills with the ability to work on multiple tasks
Show proof of rigor and autonomy when working
Ability to work to meet deadlines, even when timeframes are demanding
To apply you need:
Proven work experience as a Document Controller or similar role
Tertiary qualification in computer science, business administration, construction/engineering or similar field
Minimum of 2 years’ experience in document or records management
Experience working with many file types
Working knowledge and familiar with Google Suite
Basic knowledge and understanding of construction projects
Good report writing skills
1 year contract, renew
What you can expect from us
You’ll join an entrepreneurial, inclusive culture.
One where we succeed together – across the desk and around the globe.
Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
We’ll offer you a competitive salary and benefits package.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences.
Keep those ambitions in sights and imagine where JLL can take you...
Apply today!
Location:
Singapore
Location:
On-site –SingaporeIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.
We’re interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.
We take our responsibility to protect the personal information provided to us seriously.
Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.
We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.
We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at om.
This email is only to request an accommodation.
Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
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Unlock Your Document Controller Potential: Insight & Career Growth Guide
Real-time Document Controller Jobs Trends in Singapore, Singapore (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Document Controller in Singapore, Singapore using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 657 jobs in Singapore and 555 jobs in Singapore. This comprehensive analysis highlights market share and opportunities for professionals in Document Controller roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! JLL is currently hiring and seeking a Document Controller to join their team. Feel free to download the job details.
Wait no longer! Are you also interested in exploring similar jobs? Search now: Document Controller Jobs Singapore.
An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at JLL adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a Document Controller Jobs Singapore varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for Document Controller typically include Computer Occupations and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
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Here are some tips to help you prepare for and ace your job interview:
Before the Interview:To prepare for your Document Controller interview at JLL, research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the JLL's products or services and be prepared to discuss how you can contribute to their success.
By following these tips, you can increase your chances of making a positive impression and landing the job!
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