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Urgent! Document Controller Job Opening In Singapore, Singapore – Now Hiring Total Facility Engineering Pte Ltd
Total Facility Engineering Pte Ltd – Tampines
The Document Controller cum Project Admin shall be in charge of managing and maintaining project document and submissions and ensure documentation flow of the engineering, project management and construction staff is controlled within Company standards and common engineering practices.
Administer transmittal documents, number control, updates and maintenance of electronically stored and hard copy of project documentation.
Ensure timely submission and distribution of controlled copies of latest approved documents and drawings to appropriate parties (clients and internal stakeholders) & ensure all concerned staff, contractors and suppliers are notified of latest copies as applicable.
Record and file all documentation between the projects department, contractors, suppliers and independent construction control consultants, and ensures all documents have no errors in filenames, revisions, submissions, etc.
before submitting to recipient department/party.
Administration of site entry permits application & renewals, training course registration and submissions to relevant parties to facilitate entry of site personnels & subcontractors for work.
Develop & maintain project department document control register/log sheet, and Audit Schedule for key work processes and design activities (Quality Reports, Engineering Drawings, Change Notices/Design Modifications, Quality Plans, Inspection Test Plans, etc).
Manage client-specific contract documentation and provide advice for maintaining & improving the quality of documents.
Maintain updated records of all approved documents and drawings in the document archive and file server with easy traceability.
Perform all internal and external audits.
Take on role as Management Representative for ISO programs, including championing the company's Sustainability Initiatives & programs.
Conduct trainings for project personnel on documentation requirements to ensure proper document control.
Coordinate various activities among project stakeholders including clients, supervisors, project staff, main office and subcontractors.
Schedule and organize regular meeting and recording decisions (e.g. assigned tasks and next steps).
Manage and maintain site inventories, personal protective equipments and pantry supplies, including administration of worker leave applications for submission to HR (if applicable).
Liaise with various vendors such as printers, water dispenser, etc to ensure equipment are well-maintained.
Organize and assists in site events (ie.
safety campaigns, teambonding events, etc).
Set up and assist in preparation of handover documentation/dossier to client.
Provide administrative support to site personnel on site-related documentation and record management.
Perform other ad-hoc duties as assigned.
Requirements:
Minimum 4 years’ relevant administrative experience, preferably in Construction/Civil industry.
N/O’levels or Diploma in Computer Science/Information Technology or other equivalent qualifications.
Candidates without the relevant qualifications but with relevant work experience may also be considered.
Proficient in English in writing and good communication and collaboration skill to coordinate with team members and external parties.
Proficient in MS Office such as MS Word, MS Excel, MS Powerpoint and MS Outlook.
Able to work independently and is meticulous in monitoring and controlling project documents.
Good time management and organization skills.
Based in site office.
We regret that only short-listed candidates will be notified.
All applications will be treated with the highest confidentiality.
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Unlock Your Document Controller Potential: Insight & Career Growth Guide
Real-time Document Controller Jobs Trends in Singapore, Singapore (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Document Controller in Singapore, Singapore using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 655 jobs in Singapore and 554 jobs in Singapore. This comprehensive analysis highlights market share and opportunities for professionals in Document Controller roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! Total Facility Engineering Pte Ltd is currently hiring and seeking a Document Controller to join their team. Feel free to download the job details.
Wait no longer! Are you also interested in exploring similar jobs? Search now: Document Controller Jobs Singapore.
An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Total Facility Engineering Pte Ltd adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a Document Controller Jobs Singapore varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for Document Controller typically include Other General and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
To improve your chances of getting hired for Document Controller, consider enhancing your skills. Check your CV/Résumé Score with our free Resume Scoring Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.
Here are some tips to help you prepare for and ace your job interview:
Before the Interview:To prepare for your Document Controller interview at Total Facility Engineering Pte Ltd, research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Total Facility Engineering Pte Ltd's products or services and be prepared to discuss how you can contribute to their success.
By following these tips, you can increase your chances of making a positive impression and landing the job!
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