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Documentation & Quality Control Executive Job Opening In Singapore, Singapore – Now Hiring VISION BUILDING FORENSICS PTE. LTD.


Job description

The Documentation & Quality Control Executive is responsible for managing, reviewing, and maintaining the accuracy, consistency, and quality of project documentation across all departments.

This role ensures that all reports, drawings, submissions, and records comply with internal requirements and specifications.

The Executive also supports continuous improvement in documentation control and project data integrity.

Key Responsibilities

1.

Documentation Management

  • Establish, organize, and maintain a systematic documentation filing system (physical and digital).

  • Manage document control registers, numbering, and revision tracking for reports, drawings, and correspondences.

  • Ensure timely distribution and retrieval of controlled documents for project teams and clients.

  • Maintain compliance with company's QA/QC documentation standards.

2.

Quality Control & Compliance

  • Review reports, tender documents, and technical submissions for formatting, accuracy, and completeness before issuance.

  • Conduct internal checks to ensure documents meet company templates, consistency, and professional presentation standards.

  • Support audit preparations and assist in documentation compliance.

  • Identify recurring document errors and collaborate with teams to implement corrective actions.

3.

Coordination & Support

  • Liaise with project surveyors, managers, and administrators to track submission deadlines and ensure timely completion.

  • Support version control for shared files and assist in managing document repositories in platforms such as internal servers.

  • Provide administrative and quality assurance support during project reporting and tender submission phases.

4.

Continuous Improvement

  • Recommend enhancements to document management workflows for greater efficiency and traceability.

  • Participate in internal training related to quality control, document handling, and ISO requirements.

  • Assist in updating templates, forms, and standard operating procedures (SOPs) for quality documentation practices.

Qualifications & Requirements

  • Diploma or Degree in Business Administration, Quality Management, Project Management, or related field.

  • No experience welcomed
  • Preferred minimum 1 year of experience in documentation control or quality management (preferably in construction, engineering, or consultancy sectors).

  • Strong knowledge of document control systems and ISO 9001:2015 documentation standards.

  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and document management platforms.

  • Excellent attention to detail, organization, and time management skills.

  • Strong communication skills and the ability to work collaboratively across departments.

Core Competencies

  • Quality Awareness: Ensures accuracy and compliance in all documentation.

  • Organization & Efficiency: Manages large volumes of data with structure and consistency.

  • Accountability: Upholds documentation integrity and confidentiality.

  • Team Collaboration: Works effectively with project and administrative teams.

  • Continuous Improvement Mindset: Identifies opportunities for process enhancement.

Work Conditions

  • 5-day work week (Monday – Friday, 9 AM to 6 PM)
  • Office-based with occasional site or project meeting support
  • Reports and submissions aligned with project schedules and deadlines

Required Skill Profession

Other General


  • Job Details

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Unlock Your Documentation Quality Potential: Insight & Career Growth Guide


Real-time Documentation Quality Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Documentation Quality in Singapore, Singapore, highlighting market share and opportunities for professionals in Documentation Quality roles.

2059 Jobs in Singapore
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Are You Looking for Documentation & Quality Control Executive Job?

Great news! is currently hiring and seeking a Documentation & Quality Control Executive to join their team. Feel free to download the job details.

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The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at VISION BUILDING FORENSICS PTE. LTD. adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Singapore laws and regulations

What Is the Average Salary Range for Documentation & Quality Control Executive Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Documentation & Quality Control Executive?

Key qualifications for Documentation & Quality Control Executive typically include Other General and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

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Interview Tips for Documentation & Quality Control Executive Job Success

VISION BUILDING FORENSICS PTE. LTD. interview tips for Documentation & Quality Control Executive

Here are some tips to help you prepare for and ace your Documentation & Quality Control Executive job interview:

Before the Interview:

Research: Learn about the VISION BUILDING FORENSICS PTE. LTD.'s mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Documentation & Quality Control Executive interview at VISION BUILDING FORENSICS PTE. LTD., research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the VISION BUILDING FORENSICS PTE. LTD.'s products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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