Overview
Join to apply for the Event Manager role at BCD Meetings & Events .
The Event Manager is responsible for the development, planning and overall operational execution of meetings, conferences, incentive travel programs and/or special events.
The Event Manager works on a variety of projects simultaneously and serves as the day-to-day planning contact for each respective department.
The Event Manager is responsible for the day-to-day internal contact and project planning functions, as well as overseeing elements such as website development, attendee management, budget management and final program billing.
Responsibilities
- Work with customers/clients to develop, coordinate and implement their meetings, incentives and events.
- Develop and conduct site inspections as required and follow up with site inspection notes, revised estimated budget, program itinerary and program timeline.
- Utilize and leverage on preferred hotel agreements when negotiating hotel contracts.
Recommend and utilize approved Destination Management Companies (DMC).
- Conduct internal pre-program briefings and post-program debriefings, including briefing and debriefings.
- Manage day-to-day internal program budgets, present to Manager and Event owner for review and approval prior to sending to client.
- Work to increase program profitability over original priced program received at pre-sale turnover.
- Facilitate the creative direction and fulfillment of program related participant and host communications materials, including save the dates, registration announcements, room gifts, pre-trip and onsite materials, including program signage and participant name badges.
- Facilitate and oversee program data management process, data integrity and reporting.
Ensure data reconciliation is complete and accurate.
- Source destination, air, hotel and venue options that meet the goals and objectives of the departments.
- Track and manage air, hotel and vendor attrition, cancellation, and deposit schedules.
- Negotiate hotel, air and venue contracts; Track and report hotel room nights and spend.
- Negotiate and purchase ground transportation, entertainment, and décor elements via preferred Destination Management Companies and/or direct vendors.
- Prepare program related Payment Request Forms for suppliers and Invoice Request Forms for invoicing.
- Reconcile all final billing on-site prior to final billing being sent to Finance and ensure final billing timeline is met.
- Ensure the timely payment of all supplier/vendor bills and oversee the invoice payment of deposits to ensure payments are received on time.
- Assumes and performs other duties and responsibilities not specifically outlined herein, as requested.
Qualifications
- Essential: Diploma or Degree in Event Management or equivalent
- Essential: Minimum of 4 years’ experience in planning meetings, incentives, conventions, conferences and/or special events
- Essential: Minimum of 4 years’ experience managing outside vendors, sourcing and negotiating contract services
- Essential: CMP, PMP accreditation will be a plus
- Essential: Proficiency in word processing and Microsoft Office applications
- Essential: Proficiency in database management
- Essential: Strong time management and organizational skills to manage multiple projects
- Essential: Excellent customer service skills and attention to detail
- Essential: Ability to communicate effectively both verbally and in writing
- Essential: Ability to work well under pressure and adapt to ever-changing scenarios
- Essential: Capability of problem solving – Anticipating, initiating and resolving issues
- Essential: Moderate travel required
Preferred
- Bachelor’s degree strongly preferred
- CMP/PMP certification strongly preferred
What We Offer You
This is an exciting experience within an international work environment.
You’ll be working with a great international team of colleagues in a dynamic work environment.
How To Apply
Click apply now to be considered.
Get to know us
BCD Meetings & Events are experts at creating experiences that connect organizations with the people that matter most.
With 1,900 passionate people servicing clients in 60+ countries around the world, we offer services across event design, brand experience, meetings management, production and content, venue search and sports travel and hospitality.
For more information, visit BCD Meetings & Events is a division of BCD Travel Group.
This position is not open to third-party recruiting agencies.
#J-18808-Ljbffr