Working location: Queenstown
Industry: Consultancy
Working hours: 10am to 6pm (Monday to Friday)
Job Description
- Event Planning Assistance : Support the planning and coordination of corporate events, conferences, workshops, and social gatherings, ensuring smooth execution from start to finish
- Vendor Coordination : Liaise with external vendors and service providers, including caterers, decorators, and audiovisual teams, to ensure event needs are met
- Logistics Management : Assist with event logistics, including venue booking, transportation arrangements, and preparation of event materials
- Registration and Guest Services : Manage attendee registrations, respond to inquiries, and ensure a positive experience for event participants
- On-Site Support : Provide hands-on support during events by setting up the venue, handling registration desks, and assisting with guest needs
- Event Promotion : Help create promotional materials, including event invitations, flyers, and social media posts, to attract attendees and boost event engagement
- Budget Tracking : Assist with budgeting and cost control to ensure events are executed within financial constraints
- Post-Event Evaluation : Help collect feedback from attendees and analyze event success to inform improvements for future events
- Team Collaboration : Work closely with marketing, sales, and other internal teams to ensure events align with company goals and branding
- Administrative Support : Provide general administrative support to the events team, including maintaining event documentation, handling communication, and preparing post-event reports
JOB REQUIREMENTS
- Minimum Diploma and above
- Ability to manage multiple tasks simultaneously, prioritize effectively, and ensure event logistics run smoothly.
- Clear verbal and written communication to liaise with vendors, clients, and attendees, ensuring all event details are well-coordinated
- Keen eye for detail in managing event setups, schedules, and materials to ensure everything is executed flawlessly
- Ability to work collaboratively with internal teams and external vendors, demonstrating flexibility and adaptability in a dynamic event environment
Job Highlights
- Dynamic Work Environment : Work in a fast-paced, exciting industry with diverse events and projects
- Career Development : Opportunities for growth and skill development in event management and coordination
- Creative Exposure : Contribute fresh ideas and solutions to make events memorable and impactful
- Training and Support : Receive hands-on training and mentorship to excel in event coordination
- Competitive Salary : Attractive entry-level salary with potential for bonuses and benefits
EA License Number: 22C1278
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