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Executive, Administration and Governance Job Opening In Singapore, Singapore – Now Hiring ASIA COMMUNITY FOUNDATION LTD.


Job description

The Executive, Administration and Governance will provide high-quality secretariat and administrative support to ACF's Board and Board Committees, ensuring effective governance processes and accurate record-keeping.

This role offers opportunities to gain exposure to charity governance practices, interact with senior leadership, and contribute to the smooth operation of Board and Committee, and reporting processes.

This role further requires the preparation and circulation of meeting materials, take minutes, track follow-up actions, and maintain organised records of Board and Committee members.

In addition, the role will support broader governance functions such as onboarding new members, maintaining compliance records, and assisting with governance-related reporting.

The Executive will also provide administrative support to the CEO, COO, and Operations team to ensure organisational efficiency and the opportunity to streamline processes.

This role requires the individual to have exceptional organisational skills, attention to detail, discretion, and the ability to coordinate across multiple stakeholders and priorities.

Asia Community Foundation (ACF) is an independent, trusted giving platform that catalyzes funding at scale with informed, efficient grant-making for donors acting individually or collectively.

Singapore-based, this charitable organisation supports individuals, families, and institutions as their trusted partner in purposeful philanthropy.

Established in 2022 by a group of philanthropists from Asia Philanthropy Circle, ACF was born out of the pressing need for a regional platform to facilitate cross-border giving in Asia.

Our mission is to promote purposeful giving in Asia by connecting donors and nonprofits to achieve greater results than they could on their own.

As a community, we believe that we can create positive change and address some of the most pressing socioeconomic and environmental issues facing Asia today.

Key Responsibilities:

1.

Secretariat and Relationship Support for Board and Committees

  • Coordinate scheduling and logistics for all Board and Committee meetings (online and in-person) in a warm, respectful and professional manner
  • Prepare, compile, and distribute agendas, meeting papers, and background documents in advance
  • Attend meetings to take accurate minutes, capturing key decisions, actions, and next steps
  • Circulate minutes for review and approval, track follow-up actions, and ensure timely completion
  • Maintain up-to-date records of Board and Committee members, including contact details, terms of service, and committee assignments

2.

Broader Governance, Regulatory and Funder Support

  • Support Board and Committee member onboarding, including orientation materials and induction sessions
  • Maintain governance documents and compliance registers, including conflict-of-interest declarations , KYC documentation, terms of office, etc.

  • Assist with preparation of governance reports, annual meeting schedules, and Board evaluation processes
  • Coordinate the secure storage and organisation of governance records, ensuring easy retrieval when needed
  • Liaise with external parties (e.g., legal advisors, auditors) on governance-related matters as directed

3.

Administrative Support to CEO, COO, and Operations Team

  • Manage calendars, schedule meetings, and coordinate travel arrangements
  • Assist in drafting correspondence, preparing presentations, and formatting documents
  • Support logistics for internal meetings, workshops, and donor or partner events
  • Maintain organised digital and physical filing systems for administrative, operational, and governance records
  • Support internal reviews and updates of governance policies, manuals, and procedures.

4.

Organisational Coordination and Process Improvement

  • Help track funder or donor reporting timelines, support collation of programmatic and financial data from relevant teams, and assist on drafting, formatting, and reviewing funder report templates or submissions.

  • Work across teams to ensure smooth flow of governance information and administrative updates
  • Uphold confidentiality and handle sensitive information with discretion
  • Recommend and implement process improvements to enhance efficiency in administrative, reporting and governance support

Experience and Skills:

  • At least 3 years of experience in an administrative, executive assistant, or governance support role, ideally in a nonprofit, foundation, or corporate environment
  • Familiarity with governance practices and board administration preferred
  • Interest in non-profit governance, regulatory compliance and social impact work
  • Strong organisational skills with the ability to prioritise and manage multiple tasks effectively
  • Meticulous, with high level of attention to detail
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), DocuSign, cloud-based document platforms and digital collaboration tools
  • Ability to work independently and as part of a collaborative team
  • High level of discretion, integrity, and alignment with ACF's mission and values

Contact:

Please send us your latest cover letter and CV here or email to

Human Resources

Asia Community Foundation

Required Skill Profession

Other General


  • Job Details

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The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at ASIA COMMUNITY FOUNDATION LTD. adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Singapore laws and regulations

What Is the Average Salary Range for Executive, Administration and Governance Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Executive, Administration and Governance?

Key qualifications for Executive, Administration and Governance typically include Other General and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

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Interview Tips for Executive, Administration and Governance Job Success

ASIA COMMUNITY FOUNDATION LTD. interview tips for Executive, Administration and Governance

Here are some tips to help you prepare for and ace your Executive, Administration and Governance job interview:

Before the Interview:

Research: Learn about the ASIA COMMUNITY FOUNDATION LTD.'s mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

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Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Executive, Administration and Governance interview at ASIA COMMUNITY FOUNDATION LTD., research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the ASIA COMMUNITY FOUNDATION LTD.'s products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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