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Executive Assistant 3-month Contract Job Opening In Singapore, Singapore – Now Hiring CLAVYSTBIO PTE. LTD.


Job description

Job Summary

This is a 3-month contract role requiring immediate start.

Reporting to the COO, the Executive Assistant will provide high-level administrative support to the Investment Leads.

The role requires a proactive and highly organized professional with exceptional communication and interpersonal skills.

The Executive Assistant will manage complex calendars, coordinate domestic and international travel, handle confidential information, and act as a key liaison between the Leads and internal/external stakeholders.

Success in this role requires discretion, efficiency, and the ability to anticipate needs in a fast-paced environment.

Key Responsibilities

Calendar Management

  • Accurately and efficiently manage and coordinate the Leads' schedules, including prioritising and scheduling meetings, appointments and conference calls
  • Proactively address potential scheduling conflicts and adjust, when necessary

Travel Coordination

  • Arrange and manage complex domestic and international travel, including flights, accommodations, and ground transportation and other logistics
  • Ensure travel plans align Leads' preferences and business requirements
  • Prepare pre-trip meeting and information documents to ensure smooth travels
  • Support filing of post-trip claims and reimbursements
  • Evaluate corporate travel agents annually and recommend adjustments as needed.

  • Identify, and curate travel booking platforms or vendors (eg.

    , and other relevant sites) that would support Leads' travels
  • Track and exercise budget prudence in managing Leads' travels and entertainment

Miscellaneous

  • Provide timely back-up support during fellow EA's absence, including but not limited to support of the ClavystBio team
    Maintain clear and timely communication regarding meeting schedules, travel plans, and administrative updates.

Candidate Profile

  • At least 5 years of experience as an Executive Assistant, preferably in VC, fund management, or high-growth/start-up environments.

  • Excellent verbal and written communication skills.

  • Proficient in Outlook (calendar management), Microsoft Office Suite (Word, Excel, PowerPoint, Teams), and online communication tools (e.g., Zoom).

  • Proven ability to manage sensitive and confidential information with discretion.

  • Highly organized with exceptional attention to detail; able to manage large volumes of information while keeping track of priorities.

  • Strong multitasking skills, with the ability to remain calm and effective under pressure.

  • Possesses a can-do and growth mindset, proactively seeking new ways and skills to enhance contributions to the team
  • Comfortable embracing IT tools and new technologies to enhance workflow efficiency.

  • High energy, self-motivated, passion for excellence and success

Required Skill Profession

Other General


  • Job Details

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Unlock Your Executive Assistant Potential: Insight & Career Growth Guide


Real-time Executive Assistant Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Executive Assistant in Singapore, Singapore, highlighting market share and opportunities for professionals in Executive Assistant roles.

48862 Jobs in Singapore
48862
39446 Jobs in Singapore
39446
Download Executive Assistant Jobs Trends in Singapore and Singapore

Are You Looking for Executive Assistant 3 month Contract Job?

Great news! is currently hiring and seeking a Executive Assistant 3 month Contract to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at CLAVYSTBIO PTE. LTD. adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Singapore laws and regulations

What Is the Average Salary Range for Executive Assistant 3 month Contract Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Executive Assistant 3 month Contract?

Key qualifications for Executive Assistant 3 month Contract typically include Other General and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

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Interview Tips for Executive Assistant 3 month Contract Job Success

CLAVYSTBIO PTE. LTD. interview tips for Executive Assistant 3 month Contract

Here are some tips to help you prepare for and ace your Executive Assistant 3 month Contract job interview:

Before the Interview:

Research: Learn about the CLAVYSTBIO PTE. LTD.'s mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Executive Assistant 3 month Contract interview at CLAVYSTBIO PTE. LTD., research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the CLAVYSTBIO PTE. LTD.'s products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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