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Urgent! Executive Assistant | Japanese Speaking | Job Opening In Singapore, Singapore – Now Hiring Octomate Staffing Pte. Ltd.
Responsibilities
Coordinate the President’s daily schedule, including meetings and appointments.
Book travel arrangements, including flights, accommodation, and transportation.
Application of Visa for the President and the Executive team.
Including liaison with relevant parties such as travel agencies, embassies, and group companies, to check and confirm the latest Visa requirements for team member’s travel destinations.
Prioritise and manage the President’s calendar to optimise efficiency and productivity.
Keep the team’s calendar updated through Microsoft Outlook.
Manage and prioritise official communication and liaison, including phone calls and emails, on behalf of the President and Executives, acting as a primary point of contact between internal and external stakeholders.
Plan and organise both internal and external meetings and events.
To ensure timely communication and preparation with all relevant parties.
Organise and manage company-level events and functions.
Ensure events are planned according to timeline and schedule.
This includes booking of meeting venues, accommodation, and communication with invited participants and/or guests.
Manage, reconcile, and verify travel and entertainment expenses in accordance to the company’s business expense policy.
This includes preparation of travel application, claims, and related forms.
Organise and maintain records, files, and documents relating to the team’s activities.
Draft and review memos, letters, and other correspondence.
Ensure confidentiality and accuracy in handling sensitive information.
Upon request of the President, attend meetings and take meeting minutes in detail.
Ensure follow-up actions and report status.
Advise executives by providing historical precedents and relevant information.
Other jobs and tasks required
Requirements
Minimum 5 years of proven experience as an Executive Assistant or in a similar role.
Excellent organisational and time management skills.
Strong communication skills (both written and verbal) in English and Japanese (N3-N4).
Proficiency in office software (e.g., Microsoft Office suite of applications).
High level of discretion and professionalism when handling confidential information.
Adaptability to a fast-paced environment.
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Unlock Your Executive Assistant Potential: Insight & Career Growth Guide
Real-time Executive Assistant Jobs Trends in Singapore, Singapore (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Executive Assistant in Singapore, Singapore using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 49038 jobs in Singapore and 39546 jobs in Singapore. This comprehensive analysis highlights market share and opportunities for professionals in Executive Assistant roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! Octomate Staffing Pte. Ltd. is currently hiring and seeking a Executive Assistant | Japanese Speaking | to join their team. Feel free to download the job details.
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An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Octomate Staffing Pte. Ltd. adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a Executive Assistant | Japanese Speaking | Jobs Singapore varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for Executive Assistant | Japanese Speaking | typically include Other General and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
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Before the Interview:To prepare for your Executive Assistant | Japanese Speaking | interview at Octomate Staffing Pte. Ltd., research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Octomate Staffing Pte. Ltd.'s products or services and be prepared to discuss how you can contribute to their success.
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