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Urgent! Executive Assistant, President's Office Job Opening In North East Community Development Council – Now Hiring SUTD (Singapore University of Technology & Design)

Executive Assistant, President's Office



Job description

Executive Assistant, President's Office


Purpose: The successful candidate provides comprehensive administrative and organisational support, ensuring the smooth operation of the President's office.

This role is key to enabling the President to focus on high-level strategic priorities.

The ideal candidate must demonstrate exceptional problem-solving and communication skills, along with a high level of discretion, and sound judgment in handling sensitive and confidential matters.

Key Responsibilities:

Executive Support

  • Oversight of the President's office, including managing his priorities based onUniversity's goals; leadership access to his time and focus.

  • Anticipate potential issues and proactively finding solutions to ensure smooth operations.

Communication Management

  • Refine and develop public speeches, briefing notes, and key messaging.

  • Manage the President's professional social media in in collaboration with the Communications team, ensuring alignment with SUTD's values and brand.

  • Facilitate collaboration between departments and ensure decisions made by the President are communicated and executed effectively across SUTD.

Operational Coordination

  • Track the implementation of major initiatives, e.g. Design AI in education and ensure key initiatives are implemented according to timeline
  • Develop presentation materials for the President, with emphasis on clarity, and visual appeal.

    Conduct research and synthesize data, reports, and insights to support informed decision-making.

  • Provide admin support for the President's research projects.

  • Optimize travel arrangements (locally and overseas).

Liaison

  • Developing and maintaining positive relationships with internal and external stakeholders on President's behalf.

    This includes support the President in engaging with MOE, regulatory agencies etc.

Others:

  • Manage sensitive and confidential documents, communications, and records with absolute discretion.

  • Undertake other duties and special projects as directed by the President to ensure the overall effectiveness and impact of the Office.

Key Requirements:

  • Minimum 8 years experience in a similar role supporting senior leadership
  • Ability to multitask, prioritize, and thrive in a fast-paced environment
  • Be able to work strategically with minimal supervision
  • Excellent interpersonal skills, with a collaborative and respectful approach to working across departments and with external stakeholders.

  • A proactive problem-solver with strong prioritization skills and the ability to make sound judgments.

  • Strong writing and communication skills in English.

  • High level of discretion, professionalism, and cultural awareness.

  • Experience managing professional LinkedIn profiles or public-facing communication channels is an asset.


Required Skill Profession

Other General



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