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Urgent! Executive Assistant, Rise Above (4 months) Job Opening In Singapore, Singapore – Now Hiring Persatuan Pemudi Islam Singapura (PPIS)

Executive Assistant, Rise Above (4 months)



Job description

About Halfway House
Rise Above Halfway House is the first secular halfway house for women offenders undergoing community rehabilitation programmes, and is the second all- women residential halfway house in Singapore.

It is structured with a range of programmes and interventions to provide a safe and holistic therapeutic space for women residents to rebuild their lives as well as reconnect with family and community.


Job Responsibilities
Administrative & Clerical Support
Provide general administrative support to ensure smooth Centre operations.


Manage scheduling, correspondence, filing, and updating case records.


Handle phone calls and general enquiries.


Monitor and maintain office supplies to support team productivity.


Operations & Facility Management
Oversee office supplies, assets, and inventory, including procurement and replenishment.


Assist in maintaining facilities and equipment for a safe, functional workspace.


Liaise with vendors and contractors for repairs, maintenance, and logistics.


Implement and refine operational procedures to enhance efficiency.


Fiscal Support, Compliance & Reporting
Ensure proper documentation to meet compliance, audit, and funding requirements.


Prepare annual budgets and track project expenditure.


Process monthly invoices in line with organisational workflows.


Maintain confidentiality and data protection when handling client and organisational information.


Support policy and procedure implementation in line with halfway house regulations.


Programme & Client Support
Assist in planning and coordinating halfway house programmes and activities.


Provide logistical and administrative support to programme and social work teams.


Maintain accurate client databases to track participation and progress.


Prepare materials, forms, and documents for client engagement and outreach.


Job Requirements
Diploma in Business Administration, Office Management, or a related field.


Able to commit for 4 months
At least 3-5 years of relevant administrative or executive support experience, preferably in the social service, healthcare, or non-profit sector.


Experience in handling confidential information, coordinating meetings, preparing reports, and liaising with stakeholders is essential.


Familiarity with sound financial processes, social service sector lingo, or working in regulated environments (e.g., halfway houses) is an advantage.


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Required Skill Profession

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