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Urgent! Executive Assistant Job Opening In Serangoon Garden Circus – Now Hiring PACIFIC INTERNET (S) PTE. LTD.



Job description

Key Responsibilities:

  • Prepare high-quality presentations, meeting agendas, and internal communications.

  • Handle sensitive documents and communications with discretion and confidentiality.

  • Facilitate communication with headquarters on corporate governance and compliance issues.

  • Preparation of regular and ad-hoc reports for management reporting.

  • Organise and co-ordinate with internal stakeholders for meetings and reports, including those at the Group level.

  • Coordinate board and shareholder meetings, including drafting of board resolutions, meeting minutes, and collation of board materials.

  • Maintain accurate statutory records in compliance with Singapore’s ACRA requirements and equivalent entities in other jurisdictions.

  • Liaise with external corporate secretarial service providers in Singapore and across Southeast Asia, and headquarters in Hong Kong.

  • Support the implementation and monitoring of internal compliance policies.

  • Assist in maintaining regulatory filings, business licenses, and registrations across multiple Southeast Asian countries.

  • Coordinate compliance training and internal audits as required.

  • Monitor regional regulatory developments and assist legal counsel in assessing potential business impact.

Requirements:

  • Bachelor's degree in Business, Law, or a related discipline.

  • Candidates without above qualifications but with demonstrated experience in executive support, corporate secretarial, or compliance roles are strongly encouraged to apply.

  • 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in a tech or MNC environment.

  • Prior experience in corporate secretarial work or compliance is required;knowledge of Singapore Companies Act is a strong plus.

  • Familiarity with regulatory environments in countries such as Indonesia, Malaysia, Thailand, and the Philippines is advantageous.

  • Strong organisational and time-management skills with the ability to prioritise across competing deadlines.

  • Excellent written and verbal communication skills in English and Chinese (Mandarin) for reporting purposes; proficiency in other Southeast Asia languages a plus.

  • High level of professionalism and discretion in handling confidential information.

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Required Skill Profession

Product & Brand Marketing



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    Unlock Your Executive Assistant Potential: Insight & Career Growth Guide


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  • The Work Culture

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    • 6. Respect for human rights
    • 7. Obeying Singapore laws and regulations
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