Executive Assistant

Executive Assistant at Airwallex

About Airwallex

Airwallex is the only unified payments and financial platform for global businesses.

Powered by our unique combination of proprietary infrastructure and software, we empower over 150,000 businesses worldwide with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale.

Proudly founded in Melbourne, we have a team of over 1,800 people in 26 offices globally.

Airwallex is valued at US$6.2 billion and backed by leading investors.

If you’re ready to do the most ambitious work of your career, join us.

We hire successful builders with founder-like energy who want real impact, accelerated learning, and true ownership.

You move fast with good judgment, dig deep with curiosity, and make decisions from first principles, balancing speed and rigor.

You’re humble and collaborative; you turn ideas into real products, and you “get stuff done” end-to-end.

You use AI to work smarter and solve problems faster.

Here, you’ll tackle complex, high-visibility problems with exceptional teammates and grow your career as we build the future of global banking.

What You’ll Do

Reporting to the Chief of Staff, Revenue, the Executive Assistant will support the CRO and executive leadership, ensuring smooth operation of commercial initiatives and contributing to the overall success of Airwallex.

This role offers close collaboration with the CRO and exposure to high-level strategic planning in a fast-paced environment.

Responsibilities

• Provide comprehensive and anticipatory support to the CRO, including proactive calendar management, travel arrangements, invoices/expense management for the Revenue Organization, and seamless meeting coordination.
  
  
• Organize and prepare for meetings/events, including drafting agendas, compiling documents, and taking minutes as required; ensure follow-up on action items.
  
  
• Support the CRO with various business and personal projects, tracking progress with attention to detail and timely delivery of deliverables.
  
  
• Assist in preparing correspondences, reports, and presentations with polish, accuracy, and professionalism.
  
  
• Handle all incoming and outgoing communications, prioritizing with good judgment and service orientation.
  
  
• Coordinate and manage logistics for professional and personal matters, including events, appointments, and travel arrangements.
  
  
• Handle sensitive information with discretion and confidentiality.
  
  
• Undertake special assignments and ad-hoc tasks to support the CRO’s professional and personal needs, adapting to shifting priorities.
  
  

Who You Are

Minimum qualifications are required; preferred qualifications are beneficial but not mandatory.

Minimum Qualifications

• 4–7+ years of experience as an Executive Assistant, Personal Assistant, Project Manager, Private Banker, or Legal Secretarial role in a demanding, fast-paced environment.
  
  
• Resilient, proactive problem-solver with a can-do attitude and strong initiative.
  
  
• Strong organizational and multitasking skills with the ability to manage multiple priorities.
  
  
• Excellent written and verbal communication skills.
  
  
• Proficiency in Microsoft Office Suite or Google Workspace and familiarity with project management tools.
  
  
• Meticulous attention to detail and ability to meet tight deadlines.
  
  
• High level of discretion and integrity in handling confidential information.
  
  
• Ability to work independently and as part of a team.
  
  
• Bachelor's degree.
  
  

Preferred Qualifications

• Bachelor’s degree in Accountancy, Business Administration, or Management (preferred).
  
  
• Experience in the fintech or technology sector.
  
  

Equal Opportunity

Airwallex is an equal opportunity employer.

We value diversity and consider merit, qualifications, competence and talent in hiring.

We do not discriminate on color, religion, race, national origin, sexual orientation, ancestry, citizenship, gender, disability, or any legally protected status.

If you require accommodation, please let us know.

Airwallex does not accept unsolicited resumes from search firms/recruiters.

Any submission from a search firm/recruiter without an agreement will be considered unsolicited and no fees will be paid.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative