About Us
Allinton Engineering & Trading Pte Ltd is a trusted distributor of industrial and engineering products, serving the marine, oil & gas, construction, and manufacturing industries.
With a strong reputation built over decades, we are dedicated to delivering quality solutions, excellent customer service, and long-term partnerships.
Position Overview
We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership.
The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail.
This person should have experience working in an office environment, performing administrative duties, and supporting the Group Managing Director and CEO.
Given the dynamic nature of the executive landscape, we rely on the executive assistant to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
Key Responsibilities
Manage professional and personal scheduling for the Group Managing Director and CEO, including agendas, mail, email, phone calls, client management, and other company logistics
Coordinate complex scheduling and calendar management, as well as content and flow of information.
Manage travel logistics and activities, including accommodations, transportation, and meals
Provide administrative and office support, minutes of meeting, follow up
Support company activities and recreation & welfare.
Run personal errands
Maintain professionalism and strict confidentiality with all materials
Organize team communications and plan events, both internal and off-site
Any other duties related to an Executive Assistant role
Key Requirements
Diploma in Business Management, Studies or equivalent
Four or more years of experience in an administrative role reporting directly to upper management
Excellent written and verbal communication skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Proficiency with office productivity tools and an aptitude for learning new software and systems
Flexible team player, willing to adapt to changes and unafraid of challenges
Ability to maintain confidentiality of information related to the company and its employees
Nursing or caretaking experience (optional)
#J-18808-Ljbffr