• Expertini Resume Scoring: Our Semantic Matching Algorithm evaluates your CV/Résumé before you apply for this job role.
Singapore Jobs Expertini

Executive Assistant Job Opening In Singapore Highway Strip Pioneer – Now Hiring Nanyang Technological University


Job description

Nanyang Technological University's Office of Development & Facilities Management (ODFM) is seeking a highly competent and experienced Executive Assistant to provide dedicated support to the Chief of Development & Facilities Management Office (CDFMO).

The successful candidate will play a critical role in ensuring the efficient administration of the office, managing schedules, facilitating communication with diverse stakeholders, and handling sensitive information with utmost professionalism and discretion.

This is an excellent opportunity to contribute to the effective functioning of one of NTU's key operational units.

Key Responsibilities:

  • Manage and coordinate the CDFMO's calendar, appointments, and travel arrangements.

  • Provide secretariat support including minute-taking, data gathering, report preparation, and creation of presentation slides for meetings and briefings.

  • Assist in the preparation, collation, and formatting of management reports, ensuring clarity and conciseness in presentation.

  • Oversee the smooth daily operations of the CDFMO's office, maintaining well-organised records and facilitating efficient information flow with internal and external stakeholders.

  • Track and follow up on action items, plan and coordinate divisional and departmental briefings, and review presentation materials.

  • Maintain effective and productive relationships with internal and external stakeholders, including government agencies and vendors, serving as a key liaison on behalf of the CDFMO.

  • Handle confidential and sensitive information with the utmost discretion, maintaining strict confidentiality at all times.

  • Support administrative functions such as managing budgets, office assets, and physical spaces within ODFM to ensure smooth operations.

  • Provide guidance and mentorship to new staff, supporting their onboarding and sharing institutional knowledge to strengthen team capability.

  • Plan, organise, and manage departmental events, liaising with vendors, managing budgets, and ensuring seamless execution to promote team morale and a positive work culture.

Requirements:

  • Bachelor's Degree in Business Administration, Communications or a related field, preferably with formal secretarial or office administration training.

  • At least 3 years' experience in a secretarial or personal assistant role supporting senior management.

  • Strong organisational and multitasking skills with attention to detail and accuracy.

  • Excellent verbal and written communication skills, with the ability to prepare grammatically correct business correspondence and reports.

  • Ability to exercise discretion, maintain confidentiality, and handle sensitive information.

  • Proactive, resourceful, and adaptable to changing priorities.

  • Good interpersonal skills with the ability to liaise effectively with diverse stakeholders.

  • Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

We regret that only shortlisted candidates will be notified.

Required Skill Profession

Other General


  • Job Details

Related Jobs

Ministry of Defence Singapore hiring Executive/Assistant Executive Job in Singapore
Ministry of Defence Singapore
Singapore
Robert Half hiring Executive Assistant Job in singapore, singapore, Singapore
Robert Half
singapore, singapore, Singapore
Millennium Management hiring Executive Assistant. Job in Singapore
Millennium Management
Singapore
Informa Festivals hiring Executive Assistant Job in Singapore
Informa Festivals
Singapore
The Walt Disney Company (Corporate) hiring Executive Assistant Job in Singapore
The Walt Disney Company (Corporate)
Singapore
Adecco hiring Executive Assistant Job in singapore, singapore, singapore, singapore, Singapore
Adecco
singapore, singapore, singapore, singapore, Singapore
ESR Group hiring Executive Assistant Job in Singapore
ESR Group
Singapore
Hays hiring Executive Assistant Job in Singapore
Hays
Singapore
Informa PLC hiring Executive Assistant Job in singapore, sg, singapore, sg, Singapore
Informa PLC
singapore, sg, singapore, sg, Singapore
The Walt Disney Company (Corporate) hiring Executive Assistant Job in Singapore
The Walt Disney Company (Corporate)
Singapore
Helios WorldWide hiring Executive Assistant Job in Singapore
Helios WorldWide
Singapore
U3 hiring Executive Assistant Job in singapore, singapore, singapore, singapore, Singapore
U3
singapore, singapore, singapore, singapore, Singapore
McKinsey & Company hiring Executive Assistant Job in Singapore
McKinsey & Company
Singapore
Super X AI Technology Limited hiring Executive Assistant Job in Singapore
Super X AI Technology Limited
Singapore
RecruitFirst Pte. Ltd hiring Executive Assistant Job in North West Community Development Council, SG.03, Singapore
RecruitFirst Pte. Ltd
North West Community Development Council, SG.03, Singapore
BTI Executive Search Pte Ltd hiring Executive Assistant Job in North East Community Development Council, SG.02, Singapore
BTI Executive Search Pte Ltd
North East Community Development Council, SG.02, Singapore
RevUp Consulting hiring Executive Assistant Job in Singapore
RevUp Consulting
Singapore
Confidential hiring Executive Assistant Job in Tiong Bahru, Tiong Bahru, Singapore
Confidential
Tiong Bahru, Tiong Bahru, Singapore
Tomihisaichi Pte Ltd hiring Executive Assistant Job in Central Singapore Community Development Council, SG.01, Singapore
Tomihisaichi Pte Ltd
Central Singapore Community Development Council, SG.01, Singapore
NOKO GLOBAL hiring Executive Assistant Job in Singapore
NOKO GLOBAL
Singapore
Ren Ci Hospital hiring Executive Assistant Job in Bukit Batok New Town, Bukit Batok New Town, Singapore
Ren Ci Hospital
Bukit Batok New Town, Bukit Batok New Town, Singapore
TRITON AI PTE. LTD. hiring Executive Assistant Job in Singapore
TRITON AI PTE. LTD.
Singapore
Ministry of Defence Singapore hiring Executive Assistant Job in Singapore
Ministry of Defence Singapore
Singapore
BLACK KYLIN INVESTMENT PTE. LTD. hiring Executive Assistant Job in Singapore
BLACK KYLIN INVESTMENT PTE. LTD.
Singapore
Cushman & Wakefield hiring Executive Assistant Job in Downtown Commercial Core, Alberta, Singapore
Cushman & Wakefield
Downtown Commercial Core, Alberta, Singapore
PERSOL hiring Executive Assistant Job in Central Singapore Community Development Council, SG.01, Singapore
PERSOL
Central Singapore Community Development Council, SG.01, Singapore
Robert Half International Pte Ltd hiring Executive Assistant Job in Central Singapore Community Development Council, SG.01, Singapore
Robert Half International Pte Ltd
Central Singapore Community Development Council, SG.01, Singapore
DADACONSULTANTS PTE. LTD. hiring Executive Assistant Job in Singapore
DADACONSULTANTS PTE. LTD.
Singapore
JCO Management Pte Ltd hiring Executive Assistant Job in Singapore
JCO Management Pte Ltd
Singapore
BR METALS PTE LTD hiring Executive Assistant Job in Jurong East, SG.04, Singapore
BR METALS PTE LTD
Jurong East, SG.04, Singapore
PERSOL hiring Executive Assistant Job in North East Community Development Council, SG.02, Singapore
PERSOL
North East Community Development Council, SG.02, Singapore
65 EQUITY PARTNERS MANAGEMENT (SINGAPORE) PTE. LTD. hiring Executive Assistant Job in Singapore
65 EQUITY PARTNERS MANAGEMENT (SINGAPORE) PTE. LTD.
Singapore
RED BEACON ASSET MANAGEMENT PTE. LTD. hiring Executive Assistant Job in Singapore
RED BEACON ASSET MANAGEMENT PTE. LTD.
Singapore

Unlock Your Executive Assistant Potential: Insight & Career Growth Guide


Real-time Executive Assistant Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Executive Assistant in Singapore Highway Strip Pioneer, Singapore, highlighting market share and opportunities for professionals in Executive Assistant roles.

49071 Jobs in Singapore
49071
39566 Jobs in Singapore Highway Strip Pioneer
39566
Download Executive Assistant Jobs Trends in Singapore Highway Strip Pioneer and Singapore

Are You Looking for Executive Assistant Job?

Great news! is currently hiring and seeking a Executive Assistant to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Nanyang Technological University adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Singapore laws and regulations

What Is the Average Salary Range for Executive Assistant Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Singapore Highway Strip Pioneer. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Executive Assistant?

Key qualifications for Executive Assistant typically include Other General and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

How Can I Improve My Chances of Getting Hired for Executive Assistant?

To improve your chances of getting hired for Executive Assistant, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

Interview Tips for Executive Assistant Job Success

Nanyang Technological University interview tips for Executive Assistant

Here are some tips to help you prepare for and ace your Executive Assistant job interview:

Before the Interview:

Research: Learn about the Nanyang Technological University's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Executive Assistant interview at Nanyang Technological University, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Nanyang Technological University's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

How to Set Up Job Alerts for Executive Assistant Positions

Setting up job alerts for Executive Assistant is easy with Singapore Jobs Expertini. Simply visit our job alerts page here, enter your preferred job title and location, and choose how often you want to receive notifications. You'll get the latest job openings sent directly to your email for FREE!