Executive Assistant

Job description

This role is based in our Bugis Junction Towers office. 

We're looking for an Executive Assistant to join our team in Singapore as part of our Operations function.

Your Role: You’ll be the right hand, the gatekeeper, and the ultimate organiser for two key roles in the region: The SVP for Lions Division APAC and the SVP for Money2020 Asia.

Key Responsibilities

• Problem-Solver Extraordinaire: Anticipate and address issues before they become roadblocks.
• Liaison Leader: Communicate with customers, suppliers, senior management, and employees with an approachable and can-do attitude, always coming from a professional and empathetic approach.
• Showtime Extraordinaire: When it’s go time, you’re the maestro on site.
  
  Be one step ahead on-site.
  
  Manage schedules, emotions, and timings of our exec team as they power through long days, media interviews, customer interactions, and so much more.
• Calendar Mastery: Full calendar management with heavy scheduling of meetings and calls across multiple calendars and time zones.
• Keeper of Secrets: Handle confidential information with the utmost discretion and integrity.
• Inbox Magician: Manage executive inboxes and emails with precision ensuring that leadership responds and focuses on only the most important emails.
• Communication Dynamo: Be the voice and ears of your executives, handling correspondence with air and professionalism.
• Presentation Pro: As a partner to your executives, assist in preparation of presentations, sheets, and documents to be shared for large group meetings.
• Minutes Maven: Where and when required, take minutes and actions in meetings, provide agendas in advance, follow up on outstanding actions, and offer support where needed.
• Event Organiser: Coordinate in partnership with the operations team company events in line with business requirements, including strategy days and social events.
• Travel Guru: Using our booking agency, arrange complex worldwide travel with ease.
• Admin Ace: Handle weekly admin tasks, like booking desks and meeting rooms for the teams onsite and any other tasks that might arise.
• Expense Champion: Manage and complete expense claims promptly

• You have worked directly for and with executive level leaders with executive level
• expectations.
  
  You have a proven track record as an Executive Assistant or mid level role in operations.
• Organisational mastery, stellar communication, and proficiency in office systems (Google, MS Office, ERP systems).
• A blend of professionalism, self-motivation, and the ability to juggle multiple tasks without breaking a sweat.
• Applicants must be open to travel as part of their responsibilities.

We believe that great things happen when people connect face-to-face.

That's why we work in-person with each other, or with customers and partners, three days a week or more.

When you’re not spending time together in one of our offices or other workplaces – like at an Informa event – you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone.

Here’s 

some of what you can expect when you join us.

But don’t just take our word for it – see what our 

colleagues have to say at 

Our benefits include:

• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks 
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning.
  
  When it’s time for the next step, we encourage and support internal job moves
• Time out: annual leave plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year 
• A flexible range of personal benefits to choose from, plus company funded private medical cover
• A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
• Strong wellbeing support through EAP assistance, mental health first aiders, access to health apps and more
• Recognition for great work, with global awards and kudos programmes 
• As an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills.

We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen.

If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch.

Your request will be reviewed and considered in confidence.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed.

As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer.

This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. 

Ask us or see our website for full information.

See how Informa handles your personal data when you apply for a job .

Required Skill Profession

Secretaries And Administrative Assistants