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Urgent! Executive Assistant Job Opening In Singapore, Singapore – Now Hiring The Carlyle Group

Executive Assistant



Job description

Overview

Executive Assistant role at The Carlyle Group

Responsibilities

  • Diary Management: Day-to-day management of the Managing Director's diary and meeting schedule
  • Schedule and coordinate internal and external meetings and conference calls
  • Coordinate team meetings and communications and manage special team events
  • Travel Arrangement: Flight, hotel & transportation arrangement; Update travel schedule and meeting calendar
  • Expense claim: Handle expense claims, ensure Carlyle travel policies are complied with, and to track reimbursements; Liaise with DC and Corporate Accounting to resolve issues related to expenses claims; Maintain Gift and Entertainment report
  • LP Conference Co-ordination: Liaise with DC and affiliates for LP conferences arrangement, including setting up and following up with meetings, organize business luncheons & dinner and ground transportation arrangement; Maintain and update roadshow calendar; Print and bind PPM
  • General Administration: Maintain files, incoming calls, photocopy, fax and collate documents as needed; Prepare mobility report; Manage vendor accounts (e.g. account set up and arrange payment); To perform other reasonably related duties as assigned

Qualifications

  • 5-8 years relevant experience supporting both senior management and a team
  • Excellent Microsoft Office Skills (including Outlook, Word, PowerPoint, and Excel)
  • Ability to adapt to high growth, fast paced and demanding financial services environment
  • Excellent command of written and spoken English and Chinese (Mandarin)
  • University degree and/or formal secretarial training certificate preferred
  • Strong organization and prioritizing skill, and attention to detail
  • Ability to work independently with strong follow-through skills in a dynamic environment
  • Flexibility to juggle moderate degree of multiple and changing priorities
  • Excellent communication skills - both verbal and written in English, extra language would a plus
  • Multitasking and prioritization skill
  • Collaborative/teamwork attitude.

    Good team player
  • Ability to work under pressure and time-sensitive assignments

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Required Skill Profession

Product & Brand Marketing



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    Unlock Your Executive Assistant Potential: Insight & Career Growth Guide


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    The Carlyle Group interview tips for Executive Assistant

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