Role Overview
We are seeking a proactive and detail-oriented individual to manage operational and administrative functions related to project management, retail (customer engagement) and financial processes.
This role is pivotal in ensuring seamless execution backend operations, billing, and governance activities while supporting cross-functional initiatives through data-driven decision-making.
Key Responsibilities
Core Operations
Issue and validate Purchase Orders (PO), Work Orders (WO), and Contract Confirmations (CC) for construction and installation works.
Maintain and update the resident database, including onboarding, sign-ups, and cancellations.
Process contractor invoices and ensure timely payments.
Manage invoicing and collection of payments from residents.
Reporting & Analysis
Prepare management reports and dashboards to track operational performance.
Analyze data trends to identify areas for improvement and support strategic planning.
Administrative & Project Support
Assist the management team with project coordination and administrative tasks.
Liaise with internal and cross functional departments to ensure alignment and timely execution of deliverables.
Governance and Process Improvement
Lead the transition of the billing process to reduce manual intervention and optimize manpower.
Develop and enhance SOPs and Business Continuity Plans (BCPs) to ensure business continuity
Establish governance frameworks across functions to ensure compliance with company policies and facilitate transition into Business-As-Usual (BAU) operations.
Ensuring regulatory and operational compliance
Driving continuous improvement
Required Experience & Qualifications
Minimum 3–5 years of experience in administration, backend operations and process improvement
Proven experience in defining, mapping and maintaining process frameworks
Those without experience and possess a Degree are welcome to apply as training will be provided
Technical & Software Skills
Advanced Microsoft Office skills, especially Excel (pivot tables, formulas, dashboards), Power BI
Experience using Salesforce for resident or customer relationship management.
Familiarity with ServiceNow for workflow automation, ticketing, or service management.
Comfortable working with data visualization tools and enterprise systems.
Attributes & Character Traits
Meticulous and organized, with a strong attention to detail.
Analytical mindset with the ability to interpret data and generate insights.
Proactive and resourceful, able to work independently and collaboratively.
Excellent communication and interpersonal skills
High integrity and commitment to governance and compliance.
Ability to work independently and as part of a team
Location : 2 Kallang Sector
Nearest MRT : Geylang Bahru / Potong Pasir
Contract Period: 1 year
Budget : $3,500 - $5,000
Bonus : 1-month Completion Bonus
Working hours : Monday - Friday, 8.30am -6pm
Interest applicants, pls email updated resume to
Jasmine Goh
The Outsourcing Team
Recruit Express Pte Ltd
EA Lic: 99C4599
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