Executive (Purchasing, Shipping)

Reponsibilities

• Manage the procurement process, including REQ/RFQ/PO issuance and purchasing of spare parts, stores, services, and repairs to meet vessel schedules.
  
  
• Source and evaluate suppliers to ensure compliance with company policies and requirement
• Quality control in order to reduce goods rejection.
  
  
• Negotiate prices, payment terms, and contracts to achieve cost savings and favorable terms.
  
  
• Monitor and control supplier performance, shipment arrangements, and invoice discrepancies to ensure accuracy and cost efficiency.
  
  
• Ensure timely PO and GR updates to support monthly accounts closing.
  
  
• Coordinate with Superintendents, Fleet Managers, and vessel Masters on procurement issues
• Handle navigation service/ survey job to meet the survey schedule date
• To plan and book shipment to meet vessel at various port for supply within port stay
• Maintain accurate procurement records and update required reports, including MPA monthly statements.
  
  
• Support general administrative functions within the department.
  
  

Requirement

• Diploma or Degree in Supply Chain Management, Business Administration, Maritime Studies, or related field.
  
  
• 2–3 years' experience of relevant working experience
• Prior experience in the shipping/marine industry will be an added advantage
• Good knowledge of purchasing procedures, vendor sourcing, and negotiation.
  
  
• Proficient in Microsoft Office
• Strong communication, coordination, and teamwork skills.
  
  
• Detail-oriented, organized, and able to manage multiple priorities independently.