Executive SecretaryFinancial company/Chinatown/office management, HR administration, or executive secretarial roles

Roles & Responsibilities

Key Responsibilities

• Oversee day-to-day office administration to ensure smooth and efficient operations.
  
  
• Manage HR functions, including payroll, leave management, and attendance records.
  
  
• Lead end-to-end recruitment processes: job postings, candidate screening, interview coordination, and onboarding.
  
  
• Maintain accurate employee records in line with local regulations and company policies.
  
  
• Organise employee engagement initiatives, training programmes, and performance review cycles.
  
  
• Liaise with external vendors, service providers, and government agencies on HR and office-related matters.
  
  
• Ensure compliance with Singapore employment laws and HR regulations.
  
  
• Oversee procurement of office supplies and facilities while maintaining cost efficiency.
  
  
• Manage the CEO's calendar by scheduling meetings, appointments, and conference calls.
  
  
• Coordinate and arrange international and domestic travel, including flights, accommodations, and itineraries.
  
  
• Handle visa applications, renewals, and related documentation for the CEO's business travel.
  
  
• Prepare reports, presentations, and meeting materials as required by the CEO.
  
  
• Screen and prioritise calls, emails, and correspondence, responding on behalf of the CEO when necessary.
  
  

Requirements

• Diploma/Degree in Business Administration, Human Resources, or a related discipline.
  
  
• At least 5 years of experience in office management, HR administration, or executive secretarial roles.
  
  
• Solid understanding of Singapore employment laws and payroll practices.
  
  
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and familiar with HRIS systems.
  
  
• Strong organisational skills with the ability to multitask and a keen eye for detail.